Front Office Executive - Arabic Speaking
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Key skills for this role
About the Role
We are seeking a highly professional Front Office Executive to manage front-office operations and provide administrative support. The role requires exceptional organizational skills and the ability to interact confidently with clients and senior management.
Key Skills for This Role
Responsibilities
- Serve as the first point of contact for visitors and clients, ensuring a professional and welcoming experience
- Manage the reception area and maintain a high standard of presentation
- Handle incoming telephone calls, emails, and correspondence in a timely and professional manner
- Coordinate and manage meeting schedules, calendars, and conference room bookings
- Provide administrative and secretarial support to management and other departments
- Maintain accurate filing systems, records, and office documentation
- Coordinate travel arrangements, appointments, and related logistics
- Monitor office supplies and support smooth day to day office operations
Requirements
- Minimum 3–5 years of experience in a receptionist, secretarial, or administrative support role
- Excellent command of spoken and written English; proficiency in Arabic is an advantage
- Strong proficiency in Microsoft Office applications (Word, Excel, Outlook)
- Exceptional organizational, communication, and interpersonal skills
- Ability to handle confidential information with discretion
Full Job Posting
Overview
- We are seeking a highly professional and experienced Front Office Executive to join our organization. The successful candidate will be responsible for managing front office operations and providing comprehensive administrative and secretarial support.
Key Responsibilities
- Serve as the first point of contact for visitors and clients, ensuring a professional and welcoming experience.
- Manage the reception area and maintain a high standard of presentation at all times.
- Handle incoming telephone calls, emails, and correspondence in a timely and professional manner.
- Coordinate and manage meeting schedules, calendars, and conference room bookings.
- Provide administrative and secretarial support to management and other departments as required.
- Maintain accurate filing systems, records, and office documentation.
- Coordinate travel arrangements, appointments, and related logistics.
- Monitor office supplies and support the smooth day to day operation of the office.
- Assist with general administrative duties and special projects as assigned.
Qualifications and Experience
- Minimum 3–5 years of experience in a receptionist, secretarial, or administrative support role.
- Excellent command of spoken and written English; proficiency in Arabic will be considered an advantage.
- Strong proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
- Exceptional organizational, communication, and interpersonal skills.
- Ability to handle confidential information with discretion and professionalism.
- Well presented, dependable, and capable of managing multiple priorities effectively.
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