Front Desk Guest Relations & EA | (Arabic Speaker)
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Key skills for this role
About the Role
We are seeking a proactive, well-organized Receptionist to manage front desk operations, financial tracking, stock control, and administrative coordination in a fast-paced office environment.
Key Skills for This Role
Responsibilities
- Record daily expenses accurately and reconcile with receipts
- Prepare weekly/monthly petty cash reports
- Monitor cash balance and inventory for vending machines; raise restocking orders
- Generate monthly vending reports
- Track daily café stock movement, sales, and inventory
- Issue access/parking cards and maintain acknowledgment records
- Greet visitors and clients professionally; maintain visitor logs
- Record/confirm meeting room and Majlis bookings
- Receive/dispatch mail and packages with acknowledgment records
- Monitor stationery/consumables; raise purchase requests
- Send daily/weekly cash and invoice reports to Accounts
- Deliver excellent customer service at all times
Requirements
- Fluent Arabic/German/French speaker
- Excellent English communication skills (spoken and written)
- Highly proactive, confident, and engaging with clients and visitors
- Prior receptionist/front office experience preferred
- Energetic and adaptable, comfortable managing multiple priorities
- Tech savvy and quick to pick up new systems and tools
- Experience using an ERP system (e.g. SAP, Oracle, Odoo) preferred
- Strong organizational skills and attention to detail
Full Job Posting
About the Role
- We are looking for a proactive, well organized, and highly communicative Receptionist to manage front desk operations along with financial tracking, stock control, and administrative coordination.
Requirements
- Fluent Arabic/German/French speaker
- Excellent English communication skills (spoken and written) — mandatory
- Highly proactive, confident, and engaging with clients and visitors — mandatory
- Prior receptionist/front office experience preferred
- Energetic and adaptable, comfortable managing multiple priorities in a fast paced front desk environment
- Tech savvy and quick to pick up new systems and tools
- Experience using an ERP system (e.g. SAP, Oracle, Odoo) preferred
- Strong organizational skills and attention to detail, especially for cash handling and stock tracking
Key Responsibilities
- Petty Cash Handling: Record daily expenses accurately and reconcile with receipts; prepare weekly/monthly petty cash reports; monitor limits and report discrepancies; send daily/weekly cash and invoice reports to Accounts
- Vending Machine & Supply Orders: Monitor cash balance and inventory; raise restocking orders on time; generate monthly vending reports; coordinate with suppliers for delivery and refilling
- Daily Café Stock Management: Track daily stock movement, sales, and inventory; coordinate supply orders; ensure stock rotation and prevent wastage; send daily café totals to Bizcity Group and Accounts
- Office Access & Cards: Issue access/parking cards and maintain acknowledgment records; monitor fines for lost/damaged cards
- Front Desk Operations: Greet visitors and clients professionally; maintain visitor logs, redirect calls, handle inquiries; schedule appointments as needed
- Meeting Room & Majlis Booking: Record/confirm bookings; coordinate readiness with Office Boy; understand rental pricing for Majlis and Conference Rooms
- Courier & Mail Handling: Receive/dispatch mail and packages with acknowledgment records
- Supplies & Procurement: Monitor stationery/consumables; raise purchase requests; maintain updated inventory list; coordinate with Office Boy
- Reporting & Communication: Send daily/weekly cash and invoice reports to Accounts; follow up on internal requests; communicate professionally across departments
- Emergency & Safety: Know fire exits and emergency protocols; handle minor first aid if required
- Customer Service: Deliver excellent service at all times; handle complaints calmly; stay informed on company services, pricing, and policies
Salary
- AED 6,000/month
Location
- World Trade Center, Dubai
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