Food and Beverage & Culinary Administrator
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Key skills for this role
About the Role
Chedi Hospitality seeks a Food & Beverage & Culinary Administrator to provide administrative support to F&B and Culinary leadership. The role involves maintaining records, coordinating meetings, and assisting with operational tasks in a luxury hotel environment.
Key Skills for This Role
Responsibilities
- Provide comprehensive administrative support to the Food & Beverage and Culinary leadership teams
- Maintain accurate and organized departmental records, files, reports, correspondence, and documentation
- Prepare letters, presentations, meeting agendas, minutes, reports, and other departmental documents as required
- Coordinate departmental meetings, appointments, training sessions, and other scheduled activities
- Assist with preparation and distribution of menus, promotional materials, banquet documents, and other operational information
- Support maintenance and updating of departmental policies, procedures, SOPs, and operational manuals
- Assist in maintaining records related to departmental purchases, expenses, inventory, operating equipment, and supplies
- Support preparation and follow up of purchase requests, purchase orders, store requisitions, and other departmental requirements
- Maintain accurate departmental records related to attendance, training, performance documentation, and employee administration
- Comply with all hotel policies, departmental procedures, and applicable legal requirements
Requirements
- Diploma or degree in Hospitality Management, Business Administration, Food & Beverage Management, or related field preferred
- Minimum 1–2 years of administrative experience, preferably within F&B or Culinary department in hotel or hospitality environment
- Good understanding of Food & Beverage and Culinary operations, terminology, and administrative processes
- Excellent organizational, communication, and interpersonal skills
- Strong attention to detail with ability to manage multiple tasks and meet deadlines
- Proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, and Outlook
- Fluency in English required
Full Job Posting
Job Qualifications
- Diploma or degree in Hospitality Management, Business Administration, Food & Beverage Management, or a related field is preferred.
- Minimum of 1–2 years of administrative experience, preferably within a Food & Beverage or Culinary department in a hotel or hospitality environment.
- Good understanding of Food & Beverage and Culinary operations, terminology, and administrative processes.
- Excellent organizational, communication, and interpersonal skills.
- Strong attention to detail with the ability to manage multiple tasks and meet deadlines.
- Proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, and Outlook.
- Experience with hotel systems, Point of Sale systems, inventory management software, or other relevant operational systems is an advantage.
- Good numerical and analytical skills with the ability to prepare accurate reports and maintain records.
- Ability to handle confidential information with professionalism and discretion.
- Fluency in English, both written and spoken, is required; additional language skills are an advantage.
Key Areas of Responsibility
- Provide comprehensive administrative support to the Food & Beverage and Culinary leadership teams.
- Maintain accurate and organized departmental records, files, reports, correspondence, and documentation.
- Prepare letters, presentations, meeting agendas, minutes, reports, and other departmental documents as required.
- Coordinate departmental meetings, appointments, training sessions, and other scheduled activities.
- Maintain and update departmental calendars, contact lists, organizational charts, and operational records.
- Ensure all documents are properly filed, easily accessible, and handled confidentially.
- Follow up on pending departmental actions and communicate updates to the relevant leaders.
- Coordinate with other hotel departments to support smooth communication and efficient operations.
- Assist with the preparation and distribution of menus, promotional materials, banquet documents, and other operational information.
- Coordinate menu updates and ensure approved information, pricing, descriptions, and formatting are accurately reflected across relevant systems and materials.
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