Finance Specialist

Principal Accountabilities

• Prepares all telephone and utility bills for payment and reconciliation of charges to company and employee accounts.
• Maintain site Petty Cash fund in accordance with Program policies and procedures.
• Manages the timekeeping Deltek Costpoint (Time & Expense) for the Site.
• Provide Deltek Costpoint (Time & Expense) training for new hires.
• Prepares month end accruals reports.
• Prepares Operational Funds requests.
• Ensures that all transactions are assigned correct Charge Codes.
• Aduit Expense Reports for accuracy and obtain correct approvals for the payment and reimbursements.
• Prepares checks and wire transfers.
• Maintain Invoice Log and Invoice Log transfer.
• Prepares invoices and supporting documents for payment with the correct approvals.
• Maintains an auditable filing system for all documents.
• Provides Finance Reports as requested by the Site Manager and PSO Finance.
• Ensure accurate accounting in the payroll processes.
• Respond to vendors queries regarding outstanding payments.
• Coordinate with Supply and Purchasing departments regarding documents and payments clearance.
• Data input, reconciles and submits site Quicken Data Files along with supporting on weekly and monthly basis.
• Maintains, reconciles and submits Account Payable Vouchers for site Debit Purchase Cards.
• Performs utility and bank runs as and when required.
• Prepares and submits Distribution Correction Vouchers (DCV) for telecom services on a monthly basis.
• At the end of each pay period provides the updated WPS salary file to DIFZ Dubai and DI payroll for processing the salary.
• Confirm to PSO payroll office all local payment has been processed.
• Responsible for the security of cash and the company documents in safe, office equipment (OEL), Finance documents such as disbursement voucher of FIN department and the Finance Office, if an office that can be secured is allocated.
• Performs other duties as assigned.
• Works in normal office environment.