Finance & Administration Management Assistant

About the Role

Executive and Management Support

• Manage complex calendars, meetings, appointments, and executive schedules.
• Coordinate meetings, agendas, presentations, supporting documents, minutes, action points, and follow-up.
• Prepare executive correspondence, reports, presentations, and confidential documentation.
• Support management meetings, leadership reviews, and strategic discussions.

Finance Coordination

• Coordinate day-to-day finance-related activities and requirements for the Deputy CFO.
• Organize financial reports, budgets, forecasts, presentations, and supporting documentation.
• Track financial approvals, invoices, payments, expenses, and finance-related requests.
• Support management reports, budget tracking, and administrative and operational expense monitoring.

Administration and Stakeholders

• Coordinate administrative matters, travel, accommodation, meetings, itineraries, expense claims, purchase requests, contracts, and documentation.
• Maintain structured filing systems and trackers for actions, deadlines, approvals, and deliverables.
• Coordinate information flow between senior management, Finance, HR, Legal, Procurement, Operations, and external stakeholders.
• Follow up proactively and escalate delays or critical matters when appropriate.

Requirements

• Bachelor's degree in Finance, Accounting, Business Administration, Management, or a related field.
• Three to six years of relevant experience in executive assistance, finance administration, management support, or a similar role.
• Experience supporting senior executives, C-suite leaders, CFOs, CEOs, or senior finance management is highly preferred.
• Strong finance and administrative process knowledge is required.
• Excellent Microsoft Office skills, particularly Excel and PowerPoint, are required.
• English communication, organization, confidentiality, follow-up, stakeholder management, and independent working skills are required.