FF&E and Material Specialist

ELE Interior Design

Dubai, UAE

Full Time

Mid

Field

2 weeks ago

FF&E SpecificationMaterial SelectionProcurementVendor ManagementInterior Design PrinciplesAutoCAD

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Key skills for this role

FF&E SpecificationMaterial SelectionProcurement

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About the Role

ELE Interior Design in Dubai seeks an FF&E and Material Specialist to lead furniture, fixtures, equipment selection, material sourcing, vendor management, and styling across multiple interior design projects.

Key Skills for This Role

FF&E SpecificationMaterial SelectionProcurementVendor ManagementInterior Design PrinciplesAutoCAD

Responsibilities

Lead the selection, specification, and coordination of furniture, fixtures, and equipment to deliver exceptional design solutions
Source and specify high quality materials, finishes, fabrics, and surface treatments
Manage supplier relationships, procurement activities, and delivery processes
Curate, style, and install accessories, artwork, and decorative elements
Develop FF&E schedules and specifications in coordination with Lead Designers
Research and source suitable furniture, lighting, fabrics, finishes, and accessories from approved suppliers
Develop material schedules and material specifications in coordination with Lead Designers
Maintain and continuously update the studio Sample Room with new materials, finishes, fabrics, catalogs, and samples
Prepare and organize project material sample boxes for presentations, approvals, and project execution
Build and maintain strong relationships with local, international, and custom manufacturers, suppliers, and vendors
Negotiate pricing, payment terms, lead times, warranties, and commercial agreements
Develop accessory and styling proposals in coordination with Lead Designers

Requirements

Strong knowledge of FF&E specifications, furniture, lighting, materials, finishes, accessories, and styling elements
Strong understanding of interior design principles, materials, and space aesthetics
Experience in preparing FF&E schedules, material schedules, and project specifications
Knowledge of procurement processes, supplier management, and project coordination
Ability to prepare cost comparisons, analyze quotations, and monitor project budgets
Strong understanding of product sourcing, lead times, and supply chain coordination
Strong documentation and record management skills
Ability to review technical product information, material specifications, and supplier documentation
Valid UAE Driving License is mandatory
Must have access to a personal vehicle for supplier visits, material sourcing, project meetings, and site coordination activities
Willingness to travel locally and internationally when required

Full Job Posting

Role Overview

As an FF&E and Material Specialist, you will be responsible for leading and coordinating all Furniture, Fixtures & Equipment (FF&E), materials selection, and procurement coordination services activities across multiple projects.
Working closely with Lead Designers, you will ensure that all furniture, finishes, fabrics, lighting, accessories, and materials align with the approved design intent, project budgets, timelines, and client expectations.
The role requires a strong understanding of interior design principles, styling, and accessories coordination to ensure cohesive and aesthetically balanced spaces.

FF&E Design

Lead the selection, specification, and coordination of furniture, fixtures, and equipment to deliver exceptional design solutions.
Develop FF&E schedules and specifications in coordination with Lead Designers.
Prepare selections based on approved designs (3D Visuals) and project budget and timelines.
Ensure all FF&E selections align with the approved design intent and client requirements.
Review and update FF&E specifications throughout the project lifecycle to reflect design revisions and client approvals, if required.
Present FF&E Selection to client in coordination with Lead Designer when required.

Product Sourcing & Selection

Research and source suitable furniture, lighting, fabrics, finishes, and accessories from approved suppliers and manufacturers.
Ensure all selected products meet quality standards, project requirements, and lead time expectations.
Maintain strong knowledge of international, local, and custom furniture and accessories brands and manufacturers.
Monitor industry trends, new product launches, and innovative design solutions to support project development.
Register proposed project FF&E with suppliers and vendors as required.

Material Specifications

Develop material schedules and material specifications in coordination with Lead Designers.
Select and coordinate finishes and materials based on approved designs (3D Visuals), project budgets and timelines.
Ensure all material selections align with the approved design intent and client requirements.
Monitor material availability, lead times, and budget implications during the selection process.
Research and source innovative materials and finishes that support the studio's design vision.

Material Sourcing & Supplier Coordination

Source and coordinate material samples with suppliers and manufacturers and create sample box for project.
Register proposed project materials with suppliers and vendors as required.
Maintain strong knowledge of local, international, and custom material suppliers and manufacturers.
Stay updated on industry trends, new material launches, and sustainable material solutions.

Sample Room & Material Library Management

Maintain and continuously update the studio Sample Room with new materials, finishes, fabrics, catalogs, and samples.
Ensure all samples, catalogs, and material records are organized, accurate, and readily accessible.

Material Presentations & Client Support

Prepare and organize project material sample boxes for presentations, approvals, and project execution.
Support client presentations and material review meetings when required.
Assist Lead Designers in presenting material concepts, options, and recommendations to clients.

Vendors & Suppliers

Build and maintain strong relationships with local, international, and custom manufacturers, suppliers, and vendors.
Develop long term supplier partnerships that support the studio's procurement development and design objectives.
Act as the primary point of contact between the company and suppliers/vendors regarding product samples, sourcing coordination, specifications, pricing, and availability.
Coordinate with suppliers to ensure product availability and timely support throughout project execution.
Register projects with vendors and suppliers to secure project pricing, trade discounts, and supplier support.
Obtain quotations and compare supplier proposals to ensure value, quality, and compliance with project requirements.
Negotiate pricing, payment terms, lead times, warranties, and commercial agreements.
Maintain accurate supplier records, contacts, catalogs, and commercial information.
Source and evaluate new suppliers, products, and materials to support project requirements and business growth.
Stay informed about supplier offerings, new product launches, and market developments.
Research and identify innovative products, materials, and sourcing opportunities that enhance project delivery and design quality.
Attend events and showrooms openings.

Accessorizing & Styling

Develop accessory and styling proposals in coordination with Lead Designers.
Select and coordinate artwork, decorative accessories, soft furnishings, rugs, decorative lighting, and styling elements based on the approved design concept.
Ensure all accessories and styling selections align with the project vision, budget, and client requirements.
Review and update accessory selections throughout the design revisions and client approvals.
Source and recommend suitable accessories from local and international suppliers and manufacturers.
Coordinate accessory selections and requirements with suppliers and vendors.
Prepare accessory schedules and specifications for project implementation and procurement.
Ensure all selected accessories meet quality standards, project requirements, and delivery timelines.
Coordinate final accessory requirements to ensure successful project installation and styling completion.
Support client presentations by presenting styling concepts, accessory selections, and alternatives when required.
Demonstrate strong knowledge of styling principles, decorative accessories, artwork, and current interior design trends.
Do styling on site in coordination with Lead Designer (if required).

Requirements

Strong knowledge of FF&E specifications, furniture, lighting, materials, finishes, accessories, and styling elements.
Strong understanding of interior design principles, materials, and space aesthetics.
Experience in preparing FF&E schedules, material schedules, and project specifications.
Knowledge of procurement processes, supplier management, and project coordination.
Ability to prepare cost comparisons, analyze quotations, and monitor project budgets.
Strong understanding of product sourcing, lead times, and supply chain coordination.
Strong documentation and record management skills.
Ability to review technical product information, material specifications, and supplier documentation.
Valid UAE Driving License is mandatory.
Must have access to a personal vehicle for supplier visits, material sourcing, project meetings, and site coordination activities.
Willingness to travel locally and internationally when required for supplier meetings, sourcing activities, factory visits, exhibitions, and project requirements.
Flexibility to attend client meetings, site visits, supplier presentations, and industry events outside standard working hours when necessary.

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