Facilities Coordinator
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Key skills for this role
About the Role
JLL is hiring a Facilities Coordinator to support the smooth operation of building FM services in Abu Dhabi. The role involves assessing maintenance issues, managing internal moves, monitoring stock, and supporting events, requiring previous corporate experience and customer service skills.
Key Skills for This Role
Responsibilities
- Assess building maintenance issues by conducting weekly walks of the building and recording findings
- Work with Facilities Manager and Moves and Changes team to address internal space requirements and organize team moves
- Monitor stock levels of Stationary and Consumables and place orders with suppliers
- Manage internal moves within the building with the Facilities Manager
- Maintain floor plans with Facilities Manager and Moves and Changes team
- Assist in setting up in house and external events as required
- Report all defective H&S equipment and arrange for repairs
- Support Assistant Facilities Manager regarding vendor management and Soft Service Support
- Manage fire wardens and first aiders and assist with scheduling training
- Upkeep and review of Manuals, Handbooks, Guidance notes
- Cover Receptionist Role & Responsibilities when required
- Manage day to day mail room operation, deliveries, enquiries
Requirements
- Previous experience of working within a high profile corporate environment
- Previous reception or hospitality experience would be beneficial
- Knowledge of Facilities Management processes preferable
- IT Skills: Outlook, Excel, Word
- Professional, friendly and welcoming attitude
- Good attention to detail
- Excellent communication skills
- Organizational skills and ability to prioritize a busy workload
- Customer service background essential
Full Job Posting
Role Purpose
- Reporting daily to the Assistant Facilities Manager or Facilities Manager, the role of Facilities Coordinator has been created to assist in all and any areas to ensure that the FM services to the building run smoothly.
What This Job Involves
- Assessing building maintenance issues by conducting weekly walks of the building and recording the findings.
- Working with the Facilities Manager and Moves and Changes team to address internal space requirements and to organise/assist with team moves.
- Monitoring stock levels of Stationary and Consumables used by Employees and placing orders with suppliers.
- Managing internal moves within the building with the Facilities Manager.
- Working with Facilities Manager and Moves and Changes team to maintain floor plans.
- Assisting in setting up in house and external events as and when required.
- Working with the Building Operations team and reporting all defective H&S equipment to the respective person and arrange for repairs.
- Supporting the Assistant Facilities Manager as and when required regarding vendor management and Soft Service Support.
- Managing fire wardens and first aiders and assist with scheduling training and refresher training as necessary.
- Upkeep and review of Manuals, Handbooks, Guidance notes etc.
- Cover Receptionist Role & Responsibilities when required.
- Manage day to day mail room operation, deliveries, enquiries, etc.
Sounds like you? To apply you need to be / have:
- Previous experience of working within a high profile corporate environment
- Previous reception or hospitality experience would be beneficial
- Pro active and hands on – happy to support other Team members
- Knowledge of Facilities Management processes preferable
- IT Skills, Outlook, Excel, Word.
- Professional, friendly and welcoming attitude
- Good attention to detail
- Ability to show initiative
- Excellent communication skills
- Organizational skills and the ability to prioritize a busy workload
- Customer service background essential
What You Can Expect From Us
- Join an entrepreneurial, inclusive culture.
- Total Rewards program reflecting commitment to helping you achieve ambitions.
- Opportunity to develop strengths and enjoy a fulfilling career.
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