Executive Secretary to the Audit and Accounting Department
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Key skills for this role
About the Role
Sun Management Group (Reanda UAE) is seeking an Executive Secretary for the Audit and Accounting department in Dubai. The role involves administrative support, proposal preparation, document follow-up, and coordination with clients and audit teams.
Key Skills for This Role
Responsibilities
- Prepare proposals and engagements
- Send follow up emails for documents as per the accounting and audit list
- Raise draft invoices once proposals/engagements are approved and request approval
- Coordinate in completing clients KYC
- Arrange meeting invites or attend clients for completing signature formalities
- Arrange for collection of documents or cheques or delivery of final report to client
- Print, scan, and bind audit reports and other records
- Take dictation or record emails whenever required
- Attend calls and discussions with concerned auditors and accountants
- Prepare liquidation notice/advertisement in newspaper and collect scanned copy and hardcopy for review
- Prepare minutes of meetings on a weekly basis and update WIP
- File documents
Requirements
- MBA in Finance or part qualified ACCA or bachelor’s degree in Accounting/Finance
- 2 4 years of experience in Executive Secretary role
- Excellent communication skills both verbal and written
- Detail oriented mindset with high level of accuracy and analytical skills
- Ability to meet deadlines and work under pressure and longer hours
Full Job Posting
About Us
- Sun Management Group (Reanda UAE) is a leading audit, tax, and business advisory group headquartered in Dubai, with offices in Sharjah, Hamriyah Free Zone, and DMCC.
- We are the exclusive UAE member of the Reanda International Network, ranked among the world’s top 20 global networks of independent accounting and advisory firms.
- Our team of 100+ professionals serves large corporates, SMEs, and free zone entities across real estate, trading, financial services, and hospitality.
Position Overview
- We are in search of a dedicated and skilled Executive Secretary for the Audit and Accounting department.
- This role entails coordinating with the SUN team, audit directors, and clients regarding various audit related administrative tasks and follow ups.
- As an Executive Secretary and coordinator, you will be part of a three member executive team that holds a pivotal role within our Auditing and Accounting department.
- Your responsibilities will encompass supporting communication in audit and accounting processes, including proposal generation, document follow up, and ensuring timely printing and delivery of records.
- The ideal candidate should possess 3 to 6 years of relevant experience, and those with similar roles will be given preference.
Key Responsibilities
- Preparing Proposals and Engagements
- Follow up emails for documents as per the accounting and audit list
- Raising draft invoices once proposals/engagements are approved and request approval of the draft invoices
- Coordinating in completing clients KYC
- Meeting invites or attending clients for completing signature formalities at our office
- Arranging for the collection of documents or Cheques or delivery of the final report to the client
- Printing, scanning, and binding of audit reports and other records
- Taking dictation or recording emails whenever required
- Attending calls, Discussions with Concerned auditors, and accountants
- Preparing the Liquidation notice/advertisement in the newspaper/ Collecting the scanned copy and hardcopy and arranging them for review and approval
- Preparing minutes of meetings on a weekly basis and updating the WIP (Work in progress)
- Filing of Documents
Qualifications
- MBA in Finance or part qualified ACCA or bachelor’s degree in accounting /Finance
- 2 4 years of experience in Executive secretary
- Excellent communication skills both verbal and written and the ability to work collaboratively in a team environment
- Detail oriented mindset with a high level of accuracy and analytical skills
- Meeting deadlines and working under pressure and longer hours
Compensation
- Salary based on experience in the range of AED 4,000 to 6,000 per month
- UAE residence visa and medical insurance shall be provided
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