Executive Secretary to CEO
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Key skills for this role
Role Overview
Provide high-level administrative and executive support to the Chief Executive Officer.
Manage the CEO’s schedule, correspondence, meetings, documentation, and coordination with senior management and key stakeholders.
The description states the location as Qatar.
Key Skills for This Role
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Job Summary
Provide high-level administrative and executive support to the Chief Executive Officer.
Manage the CEO’s schedule, correspondence, meetings, documentation, and coordination with senior management and key stakeholders.
The description states the location as Qatar.
Key Responsibilities
- Provide comprehensive executive and administrative support to the CEO.
- Manage the CEO’s calendar, appointments, meetings, and daily schedule.
- Coordinate internal and external meetings with senior management, government entities, stakeholders, and other key contacts.
- Prepare meeting agendas, presentations, reports, minutes, and other documents.
- Maintain records of meetings, decisions, correspondence, and follow-up actions.
- Draft and proofread letters, emails, reports, presentations, and official correspondence.
- Handle communications on behalf of the CEO when required.
- Follow up with departments and senior management on action points and deadlines.
- Coordinate travel arrangements, accommodation, transportation, and itineraries for the CEO.
- Organize executive meetings, conferences, events, and official engagements.
- Maintain confidentiality of sensitive business and executive information.
- Maintain filing and document management systems and monitor deadlines and commitments.
Requirements
- Bachelor’s degree in Business Administration, Management, Secretarial Studies, or a related field.
- 5–8 years of experience as an Executive Secretary, Executive Assistant, Personal Assistant, or in a similar senior executive support role.
- Previous experience supporting a CEO, Managing Director, Executive Director, or C-suite executive is preferred.
- Experience in a government or semi-government organization is an advantage.
- Strong written and verbal communication skills.
- Strong proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
- Excellent calendar, meeting, travel, and document management skills.
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