Executive Secretary
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Key skills for this role
About the Role
Alomar Holding Company is seeking a dedicated Executive Secretary to support senior management in Riyadh. The role involves administrative support, document management, and coordination.
Key Skills for This Role
Responsibilities
- Provide comprehensive administrative and secretarial support to senior management, including calendar management, scheduling, and daily agenda coordination
- Prepare official letters, emails, reports, presentations, and internal memos in both Arabic and English
- Organize and maintain company documents, contracts, files, and records with strict confidentiality
- Coordinate with internal departments, clients, consultants, contractors, and external parties to facilitate smooth communication and task completion
- Arrange meetings, take minutes, and track action points to ensure timely follow up
- Support real estate operations documentation, including project files, contracts, and administrative follow ups
- Manage document control procedures, version tracking, filing, approvals, and archiving
- Represent the executive office professionally in all communications and interactions
- Perform additional administrative tasks as assigned by management
Requirements
- Bachelor’s degree or diploma in Business Administration, Office Management, Secretarial Studies, or a related field
- Minimum 3 years of experience as an Executive Secretary, Executive Assistant, Administrative Assistant, or similar role supporting senior executives
- Work experience in real estate, contracting, development, or property management environments
- Strong proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Excellent Arabic and good English communication skills for professional business correspondence
- Proven ability to manage executive calendars, meetings, appointments, take meeting minutes, and follow up on action items
- Experience handling official documents and contracts, including drafting, formatting, filing, and tracking approvals
- Saudi national, male
Full Job Posting
Job Overview
- Alomar Holding Company is seeking a dedicated Executive Secretary to support its senior management team in Riyadh.
Key Responsibilities
- Providing comprehensive administrative and secretarial support to senior management, including calendar management, scheduling, and daily agenda coordination
- Preparing official letters, emails, reports, presentations, and internal memos in both Arabic and English
- Organizing and maintaining company documents, contracts, files, and records with strict confidentiality
- Coordinating with internal departments, clients, consultants, contractors, and external parties to facilitate smooth communication and task completion
- Arranging meetings, taking minutes, and tracking action points to ensure timely follow up
- Supporting real estate operations documentation, including project files, contracts, and administrative follow ups
- Managing document control procedures, version tracking, filing, approvals, and archiving
- Representing the executive office professionally in all communications and interactions
- Performing additional administrative tasks as assigned by management
Required Qualifications
- Bachelor’s degree or diploma in Business Administration, Office Management, Secretarial Studies, or a related field
- Minimum 3 years of experience as an Executive Secretary, Executive Assistant, Administrative Assistant, or similar role supporting senior executives
- Work experience in real estate, contracting, development, or property management environments
- Strong proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Excellent Arabic and good English communication skills for professional business correspondence
- Proven ability to manage executive calendars, meetings, appointments, take meeting minutes, and follow up on action items
- Experience handling official documents and contracts, including drafting, formatting, filing, and tracking approvals
- Saudi national, male
Preferred Qualifications
- Experience using Odoo ERP
- Experience using task management tools to track and follow up on action items
- Experience working with approval workflows for contracts, purchase requests, payments, official letters, or management decisions
- Familiarity with task follow up methods such as action logs, minutes of meeting trackers, and department follow up sheets
- Experience working in structured corporate environments with policies, authority matrices, and internal procedures
- Experience communicating with real estate clients, property owners, consultants, contractors, government related service providers, or property management companies
- Ability to prepare formal Arabic correspondence addressed to external parties
- Certification or training in office administration, executive secretarial work, business communication, or document control
Benefits
- Statutory health insurance coverage
- Pension scheme in accordance with Saudi regulations
- Paid annual leave and public holidays
- Professional development and training opportunities
- On site work environment in Riyadh
- Supportive team culture and collaborative workplace
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