Executive Secretary / Personal Assistant to General Manager
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Key skills for this role
About the Role
Provide comprehensive executive support, manage communications, organize meetings, handle UAE government submissions, and maintain confidentiality with strong organizational ski.
Key Skills for This Role
Full Job Posting
Executive Support
- Provide full-spectrum executive and administrative support to the General Manager
- Manage complex calendars, appointments, executive meetings, and business travel arrangements
- Screen and prioritize communications, including emails, calls, and official correspondence
- Prepare executive briefings, reports, presentations, and business summaries
- Draft professional letters, contractual correspondence, and internal memos
Meeting & Reporting Management
- Organize board meetings, management meetings, and project review meetings
- Prepare agendas and record accurate minutes of meetings (MOM)
- Track action points and ensure timely follow-up with stakeholders
- Maintain executive dashboards and management reports
Project & Construction Documentation Support
- Coordinate communications between internal departments, consultants, contractors, and clients
- Assist in preparation and submission of tender documentation
- Support document control processes for contracts, variations, and project files
- Maintain proper filing systems (physical and digital) for management and project records
Uae Government & Authority Portal Handling
- Manage online applications and submissions through UAE government portals including but not limited to:
- Dubai Municipality
• Dubai Development Authority
- General Directorate of Residency and Foreigners Affairs - Dubai
- Ministry of Human Resources and Emiratisation
- Relevant Free Zone portals (if applicable)
- Coordinate trade license renewals, labor contracts, immigration documentation, and regulatory submissions
- Liaise with PROs and ensure timely compliance with statutory deadlines
Confidential & Compliance Management
- Handle sensitive corporate information with strict confidentiality
- Maintain secure documentation related to contracts, financial matters, and management decisions
- Support compliance tracking for corporate and project requirements
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