Real Estate Administrator
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Key skills for this role
About the Role
A confidential company in Sharjah seeks a Real Estate Administrator to manage property, tenant, and lease records, coordinate tenant onboarding, and handle financial transactions. Responsibilities include preparing tenancy agreements, monitoring lease expiries, and maintaining occupancy reports.
Key Skills for This Role
Responsibilities
- Manage property, tenant, and lease records, ensuring all documentation is accurate and up to date.
- Prepare tenancy agreements, lease renewals, amendments, and termination documents.
- Coordinate tenant onboarding, move in/move out, and property handover processes.
- Monitor lease expiry dates and coordinate timely renewals.
- Serve as the primary point of contact for tenant inquiries, payments, maintenance requests, and lease related matters.
- Maintain occupancy reports, vacancy schedules, and property records.
- Coordinate maintenance activities with contractors and internal teams.
- Prepare rental invoices and service charge invoices.
- Record rental income, security deposits, and other property related transactions.
- Monitor rent collections and follow up on outstanding payments.
- Reconcile tenant accounts and maintain accurate financial records.
- Process supplier invoices related to property operations and coordinate with Finance Department for payments.
Requirements
- Experience in property management and lease administration
Full Job Posting
Key Responsibilities
- Manage property, tenant, and lease records, ensuring all documentation is accurate and up to date.
- Prepare tenancy agreements, lease renewals, amendments, and termination documents.
- Coordinate tenant onboarding, move in/move out, and property handover processes.
- Monitor lease expiry dates and coordinate timely renewals.
- Serve as the primary point of contact for tenant inquiries, payments, maintenance requests, and lease related matters.
- Maintain occupancy reports, vacancy schedules, and property records.
- Coordinate maintenance activities with contractors and internal teams.
- Prepare rental invoices and service charge invoices.
- Record rental income, security deposits, and other property related transactions.
- Monitor rent collections and follow up on outstanding payments.
- Reconcile tenant accounts and maintain accurate financial records.
- Process supplier invoices related to property operations and coordinate with the Finance Department for payments.
Additional Duties
- Maintain records of property operating expenses and prepare monthly rental collection and receivable reports.
- Assist in preparing property budgets and expense forecasts.
- Ensure all lease related financial records are accurate and support month end and year end closing activities.
- Prepare regular reports on property occupancy, leasing activities, rental income, and maintenance status.
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