Executive Secretary (Female)
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Key skills for this role
About the Role
We are seeking an Executive Secretary to provide comprehensive administrative support to senior executives. The ideal candidate will have excellent communication skills, prior experience in the construction industry, and the ability to manage multiple tasks in a fast-paced environment.
Key Skills for This Role
Responsibilities
- Manage and coordinate executive calendars, appointments, meetings, and travel arrangements
- Handle, screen, and prioritise incoming calls, emails, and correspondence
- Prepare, edit, and format reports, presentations, and business documents
- Maintain an organized and efficient filing system for easy document retrieval
- Coordinate meetings, conferences, and internal/external events
- Record meeting minutes and ensure accurate documentation and follow ups
- Monitor and manage office supplies and administrative requirements
- Draft routine communications and professional correspondence
- Assist in the preparation and review of contracts, reports, and official documents
- Maintain strict confidentiality of sensitive information
- Perform additional administrative duties as assigned by management
Requirements
- Proven experience as an Executive Secretary, Personal Assistant, or in a similar role
- Prior experience in the construction or real estate sector is highly preferred
- Strong organizational and multitasking abilities with attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent written and verbal communication skills in English and Arabic
- Ability to work under pressure and meet tight deadlines
- High level of discretion and confidentiality
- Bachelor’s degree in Business Administration or a related field (preferred)
Full Job Posting
Role Overview
- The Executive Secretary will provide comprehensive administrative support to senior executives, ensuring the smooth and efficient operation of daily activities.
Key Responsibilities
- Manage and coordinate executive calendars, appointments, meetings, and travel arrangements
- Handle, screen, and prioritise incoming calls, emails, and correspondence
- Prepare, edit, and format reports, presentations, and business documents
- Maintain an organized and efficient filing system for easy document retrieval
- Coordinate meetings, conferences, and internal/external events
- Record meeting minutes and ensure accurate documentation and follow ups
- Monitor and manage office supplies and administrative requirements
- Draft routine communications and professional correspondence
- Assist in the preparation and review of contracts, reports, and official documents
- Maintain strict confidentiality of sensitive information
- Perform additional administrative duties as assigned by management
Requirements
- Female Arabic speaker (preferred)
- Proven experience as an Executive Secretary, Personal Assistant, or in a similar role
- Prior experience in the construction or real estate sector is highly preferred
- Strong organizational and multitasking abilities with attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent written and verbal communication skills in English and Arabic
- Ability to work under pressure and meet tight deadlines
- Strong interpersonal skills with a professional demeanor
- High level of discretion and confidentiality
- Excellent time management and problem solving skills
- Bachelor’s degree in Business Administration or a related field (preferred)
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