Executive Secretary
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Key skills for this role
About the Role
Futures Trans Motors seeks a highly organized Executive Secretary to provide comprehensive administrative support to senior management. The role involves managing calendars, coordinating meetings, handling correspondence, and maintaining confidential files.
Key Skills for This Role
Responsibilities
- Manage executive calendars, appointments, and schedules
- Coordinate meetings, prepare agendas, and record meeting minutes
- Draft, review, and manage correspondence, reports, and presentations
- Handle incoming calls, emails, and communications
- Organize business travel arrangements
- Maintain confidential files, records, and documentation
- Follow up on management instructions and action items with various departments
- Prepare reports, presentations, and administrative documents as required
- Support special projects and other executive office activities
Requirements
- Bachelor's degree in Business Administration, Management, or related field
- Minimum 2 3 years of experience as Executive Secretary, Executive Assistant, or similar role
- Excellent verbal and written communication skills in English
- Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Strong organizational, multitasking, and time management skills
- Ability to maintain confidentiality and handle sensitive information
- Arabic language proficiency
Full Job Posting
Job Overview
- We are seeking a highly organized, professional, and proactive Executive Secretary to provide comprehensive administrative and secretarial support to senior management.
Responsibilities
- Manage executive calendars, appointments, and schedules.
- Coordinate meetings, prepare agendas, and record meeting minutes.
- Draft, review, and manage correspondence, reports, and presentations.
- Handle incoming calls, emails, and communications.
- Organize business travel arrangements.
- Maintain confidential files, records, and documentation.
- Follow up on management instructions and action items with various departments.
- Prepare reports, presentations, and administrative documents as required.
- Support special projects and other executive office activities.
Requirements
- Bachelor’s degree in business administration, Management, or a related field.
- Minimum 2–3 years of experience as an Executive Secretary, Executive Assistant, or similar role.
- Excellent verbal and written communication skills in English; Arabic is an advantage.
- Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Strong organizational, multitasking, and time management skills.
- Ability to maintain confidentiality and handle sensitive information professionally.
- Professional appearance and excellent interpersonal skills.
Compensation
- Pay: AED4,500.00 AED6,000.00 per month
Additional Information
- Education: Bachelor's (Required)
- Language: Arabic (Required)
- Work Location: In person
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