Executive Personal Assistant
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
We are seeking a personal assistant to support the Founder of an AI-driven investment firm. You will manage calendars, travel, communications, and assist with financial and analytical tasks.
Key Skills for This Role
Responsibilities
- Manage complex calendars, schedule meetings across time zones, and coordinate with internal and external stakeholders
- Arrange and manage international travel (flights, hotels, visas, local transport)
- Act as primary point of contact for calls, emails, and digital communication, filtering and prioritizing messages
- Prepare, edit, and format documents, presentations, and basic reports related to investment projects
- Maintain digital filing systems, shared drives, and knowledge bases
- Support light financial and analytical tasks: updating tracking sheets, compiling data, assisting with expense and budget monitoring
- Coordinate with distributed teams, vendors, and counterparties on operational tasks
- Conduct basic research and summarize findings clearly
Requirements
- Based in, or willing to relocate to, Dubai
- 3 5 years’ experience as a Personal Assistant, Executive Assistant, or similar role supporting a senior executive or entrepreneur
- Excellent written and spoken English
- High attention to detail, strong organisation skills
- Proven ability to work in a fast paced, ambiguous environment
- High integrity, discretion, and reliability
Full Job Posting
Role Overview
- We are seeking a personal assistant to support the Founder across both professional and limited personal matters, ensuring seamless coordination of calendars, travel, information flow, and priority management.
- This role sits at the intersection of administration, technology, and finance.
Key Responsibilities
- Manage complex calendars, schedule meetings across time zones, and coordinate with internal and external stakeholders (investors, partners, advisors, and service providers).
- Arrange and manage international travel (flights, hotels, visas, local transport).
- Act as primary point of contact for calls, emails, and digital communication, filtering and prioritizing messages and ensuring timely follow up.
- Prepare, edit, and format documents, presentations, and basic reports related to investment projects, real estate, and technology initiatives.
- Maintain digital filing systems, shared drives, and knowledge bases to keep information searchable and structured.
- Support light financial and analytical tasks: updating tracking sheets, compiling data from platforms like Excel/Google Sheets, and assisting with expense and budget monitoring.
- Coordinate with distributed teams, vendors, and counterparties on operational tasks, including property management, technology rollouts, and project timelines.
- Conduct basic research (markets, counterparties, travel options, suppliers) and summarize findings clearly for decision making.
- Handle confidential information with discretion, maintaining a high standard of professionalism and trust at all times.
Tech & AI Expectations
- Confident user of modern productivity tools: Google Workspace or Microsoft 365, cloud storage, and digital collaboration platforms (e.g. Slack, Zoom).
- Comfortable working with task/project tools such as Airtable, Trello/Asana, or similar, and able to learn new systems quickly.
- Able to interface with AI tools (e.g. AI assistants, OCR/document processing tools) for drafting, summarizing, and organizing information; no coding required but curiosity and willingness to learn are essential.
- Strong digital hygiene: version control of documents, structured naming conventions, and disciplined follow up using technology rather than manual lists.
Finance & Business Exposure
- Strong numeracy and comfort with basic financial concepts (spreadsheets, budgets, cashflows, and investment related terminology).
- Ability to read and organize financial and commercial documents (contracts, property related paperwork, investment memos) under guidance.
- Prior exposure to finance, investments, or real estate is an advantage, but not mandatory if you can demonstrate analytical thinking and willingness to learn.
Requirements
- Based in, or willing to relocate to, Dubai; role is office based with flexibility for remote work when travel is involved.
- 3–5 years’ experience as a Personal Assistant, Executive Assistant, or similar role supporting a senior executive or entrepreneur.
- Excellent written and spoken English; additional language skills are a plus.
- High attention to detail, strong organisation skills, and the ability to manage multiple concurrent tasks without dropping the ball.
- Proven ability to work in a fast paced, ambiguous environment and maintain calm, structured execution.
- High integrity, discretion, and reliability – you will be trusted with sensitive information and time critical decisions.
Compensation
- Base salary: AED 10,000 per month, depending on experience.
- Discretionary performance based bonus aligned with firm and individual outcomes.
- Travel opportunities and exposure to cutting edge AI, investment, and international business projects.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Cambrian Capital
Executive Personal Assistant
Dubai, UAE
Cambrian Capital seeks an Executive Personal Assistant to support the Founder in Dubai. The role involves complex calendar management, international travel, document preparation, and light financial tasks. Ideal for a te
Financial Operations Assistant
Dubai, UAE
Cambrian Capital is hiring a Finance Operations Assistant to own reconciliations and core finance operations support. You will maintain cashflows, accounts, and records, and work closely with the Founder and external acc
Investment Analyst (Technology/ AI Industry)
Dubai, UAE
Dublin/UK/ Hong Kong/ UAE Based ONLY\ Job Title AI Industry Investment Analyst – Unquoted Markets Focus with Deep Technical AI Coverage (AI-Enabled Workflows Required) Reporting Line Investment Leadership / CIO / Head of
Legal Counsel - Litigation and Compliance
Dubai, UAE
Job description Legal Counsel – IP, Tech & Platform Risk (Litigation & Compliance) Locations: Dubai, UAE Start Date: 1 July 2026 Type: Full-Time | English Required Ready to Build the Legal Backbone of the AI-Investment R