Executive Office Manager

Overview

• The First Group Hospitality is a Dubai-headquartered, full-service hospitality management company specialising in hotel operations, asset management, and F&B strategy.
• With a team of industry veterans and a proven track record, the company delivers tailored solutions that enhance efficiency, optimise revenue, and maximise asset value for investors and hotel owners.
• As a trusted third-party hotel management provider, The First Group Hospitality partners with leading global brands to drive operational excellence and long-term profitability, thanks to expertise spanning property performance optimisation, cost management, and guest experience enhancement.
• Beyond management, The First Group Hospitality develops and operates a dynamic portfolio of upscale hotels, residences, and award-winning restaurants, creating high-value hospitality assets that stand out in the market.
• For more information, visit tfghospitality.com
• The Executive Office Manager will serve as a strategic and operational partner to the Chief Operating Officer - Hotel Operations and SVP Business Development, ensuring seamless coordination across executive priorities, projects, and communications.
• This role requires a highly organized, discreet, and proactive professional capable of managing complex schedules, facilitating cross-functional collaboration, and driving efficiency within the executive office.
• The ideal candidate thrives in a fast-paced hospitality environment, demonstrates exceptional stakeholder management skills, and can anticipate needs while maintaining the highest level of professionalism and confidentiality.
• Provide high-level administrative and operational support to both the COO & SVP, including calendar management, meeting coordination, and travel arrangements.
• Act as a gatekeeper and facilitator for executive communications, ensuring alignment of priorities and timely follow-ups.
• Prepare agendas, presentations, reports, and briefing materials for internal and external meetings.
• Track key action items and ensure execution across departments.
• Support strategic initiatives across Development and Hotel Operations, ensuring timelines and deliverables are met.
• Coordinate cross-functional projects, liaising with internal teams and external stakeholders.
• Monitor project progress and provide regular status updates to leadership.
• Assist in the preparation of business cases, proposals, and operational plans.
• Serve as a central point of contact between the COO & SVP and internal/external stakeholders.
• Draft and manage professional correspondence on behalf of the executives.
• Facilitate communication across multiple hotel properties and corporate teams.
• Maintain strong relationships with key partners, vendors, and senior leadership.
• Streamline executive office processes to improve efficiency and effectiveness.
• Maintain organized documentation, filing systems, and records.
• Implement best practices for meeting cadence, reporting, and workflow management.
• Support budgeting, expense tracking, and administrative reporting where required.
• Handle sensitive information with the utmost discretion and professionalism.
• Ensure compliance with company policies and corporate governance standards.
• Support executive-level decision-making with accurate and timely information.
• Bachelor’s degree in business administration, Hospitality Management, or related field
• 5-8+ years of experience in executive support, office management, or similar role, preferably within hospitality or real estate development
• Experience supporting senior executives (C-suite or SVP level) is essential.
• Exceptional organizational and multitasking abilities
• Strong written and verbal communication skills
• High level of discretion and professionalism
• Ability to work under pressure and manage competing priorities.
• Proficiency in Microsoft Office Suite (PowerPoint, Excel, Word, Outlook)
• Strong project coordination and problem-solving skills
• Stakeholder management and interpersonal excellence
• Proactive mindset with attention to detail
• Familiarity with multi-property or corporate hospitality structures
• Ability to anticipate executive needs and act independently.
• Strong business acumen and understanding of operational workflows.