Executive Office Coordinator
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Key skills for this role
About the Role
We are seeking an Executive Office Coordinator to organize and coordinate day-to-day operations in the General Manager's office. The role involves managing calendars, preparing reports, coordinating meetings, and liaising with internal and external stakeholders.
Key Skills for This Role
Responsibilities
- Coordinate the Business Unit Division objectives implementation procedure to ensure organizational effectiveness and efficiency in the office of the General Manager.
- Coordinate and provide regular updates on Business Unit report progress.
- Coordinate and compile the Business unit / Division reports such as KPI measures, Minutes of meetings, BAC & Board and follow up the Quality objectives and their effective implementation.
- Coordinating both internal and external meetings and resources.
- Oversee and coordinate the Business unit Division administrative, information sharing, and communication for GM's office.
- Follow up and update all actions using systems, Change management, Human Capital Digital transformation actions, HSE Actions, management actions, Risk Management, Procurement, and Agreements/Contracts.
- Coordinate and follow up on the preparation of the Annual Budget.
- Manage calendars in close coordination with executives, Business Unit Managers, ensures tasks/follow up actions are acted upon in a timely manner, and prioritize appropriately.
- Prepare a variety of documents such letters, agendas, reports, circulars, internal memos, PowerPoint presentations, and spreadsheets as necessary to facilitate presentations, meetings, and actions.
- Arrange all aspects of Business mission trip travel, coordinate of visa, and manage expense reporting.
Requirements
- Bachelor's Degree in Business Administration or Finance.
- 10 years experience in Executive office coordination, Management Secretary, or in a large organization related to Oil and Gas Industry.
Full Job Posting
Job Overview
- Organizes administers and coordinates day to day operations and procedures to ensure organizational effectiveness and efficiency in the GM's office.
- Performs a wide variety of highly complex administrative and ensures that effective measures are in place.
- Provide support to General Manager.
- Maintains a highly organizes filing system congruent with the highly demanding requirements of the General Manager for the information flow, to ensure the confidentially and correct of the provided services.
Key Accountabilities
- Coordinate the Business Unit Division objectives implementation procedure to ensure organizational effectiveness and efficiency in the office of the General Manager.
- Coordinate and provide regular updates on Business Unit report progress.
- Coordinate and compile the Business unit / Division reports such as KPI measures, Minutes of meetings, BAC & Board and follow up the Quality objectives and their effective implementation.
- Coordinating both internal and external meetings and resources.
- Oversee and coordinate the Business unit Division administrative, information sharing, and communication for GM's office.
- Follow up and update all actions using systems, Change management, Human Capital Digital transformation actions, HSE Actions, management actions, Risk Management, Procurement, and Agreements/Contracts.
- Coordinate and follow up on the preparation of the Annual Budget.
- Manage calendars in close coordination with executives, Business Unit Managers, ensures tasks/follow up actions are acted upon in a timely manner, and prioritize appropriately.
- Prepare a variety of documents such letters, agendas, reports, circulars, internal memos, PowerPoint presentations, and spreadsheets as necessary to facilitate presentations, meetings, and actions.
- Arrange all aspects of Business mission trip travel, coordinate of visa, and manage expense reporting.
Qualifications, Experience, Knowledge & Skills
- Bachelor's Degree in Business Administration or Finance.
- 10 years experience in Executive office coordination, Management Secretary, or in a large organization related to Oil and Gas Industry.
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