Executive Coordinator
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Key skills for this role
About the Role
Our client seeks an experienced UAE National Executive Coordinator to support a senior Executive Director in Abu Dhabi. The role involves calendar management, stakeholder liaison, and preparation of correspondence and reports in Arabic and English.
Key Skills for This Role
Responsibilities
- Manage and coordinate the Executive Director's calendar, meetings, appointments and priorities
- Act as the first point of contact and gatekeeper for the Executive Director
- Liaise effectively with internal and external stakeholders on behalf of the Executive Director
- Prepare correspondence, presentations, reports and briefing materials in both Arabic and English
- Coordinate meetings, prepare agendas and record accurate minutes
- Follow up on actions and ensure deadlines and commitments are met
- Maintain organised records, documents and filing systems
- Anticipate requirements, identify potential issues and proactively resolve challenges
- Support communication and coordination between Support Services and other departments
- Manage multiple priorities and projects simultaneously whilst maintaining exceptional attention to detail
Requirements
- UAE National status (Family Book required)
- Bachelor's Degree
- Previous experience in an Executive Assistant, Executive Coordinator, Office Manager or similar senior administrative role
- Excellent verbal and written communication skills in both Arabic and English
- Strong stakeholder management and relationship building abilities
- Exceptional organisational and time management skills
- Proactive, solutions focused approach
- High levels of discretion, professionalism and confidentiality
- Strong attention to detail and accuracy
- Ability to manage competing priorities in a fast paced environment
Full Job Posting
Overview
- Our client is seeking an experienced and highly professional UAE NATIONAL Executive Coordinator to provide dedicated support to a senior Executive Director within a large and respected organisation in Abu Dhabi.
- This is a critical role requiring an individual who can operate with confidence, discretion and professionalism whilst acting as a key liaison between the Executive Director, internal departments and external stakeholders.
Key Responsibilities
- Manage and coordinate the Executive Director's calendar, meetings, appointments and priorities
- Act as the first point of contact and gatekeeper for the Executive Director
- Liaise effectively with internal and external stakeholders on behalf of the Executive Director
- Prepare correspondence, presentations, reports and briefing materials in both Arabic and English
- Coordinate meetings, prepare agendas and record accurate minutes
- Follow up on actions and ensure deadlines and commitments are met
- Maintain organised records, documents and filing systems
- Anticipate requirements, identify potential issues and proactively resolve challenges before they arise
- Support communication and coordination between Support Services and other departments across the organisation
- Manage multiple priorities and projects simultaneously whilst maintaining exceptional attention to detail
Requirements
- UAE National status (Family Book required)
- Bachelor's Degree
- Previous experience in an Executive Assistant, Executive Coordinator, Office Manager or similar senior administrative role
- Excellent verbal and written communication skills in both Arabic and English
- Strong stakeholder management and relationship building abilities
- Exceptional organisational and time management skills
- A proactive, solutions focused approach
- High levels of discretion, professionalism and confidentiality
- Strong attention to detail and accuracy
- The ability to manage competing priorities in a fast paced environment
Salary
- AED 25,000 – 34,000 per month + Annual Bonus
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