Executive Assistant to Chief Executive Officer
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Key skills for this role
About the Role
Cambridge Educational Institute seeks a highly experienced Executive Secretary to provide comprehensive support to the CEO. The role requires exceptional organizational skills, business acumen, and advanced digital literacy including AI tools.
Key Skills for This Role
Responsibilities
- Manage and optimize the CEO's calendar, priorities, and time allocation
- Prepare executive briefings, dashboards, presentations, and analytical summaries
- Track strategic initiatives and ensure cross functional alignment
- Utilize AI tools to draft communications, summarize reports, and automate tasks
- Serve as key coordination point between CEO and senior leadership, board, government entities, etc.
- Draft, review, and manage high level correspondence and official communications
- Organize executive meetings, prepare agendas, record minutes, and ensure action tracking
- Manage complex local and international travel arrangements
Requirements
- Bachelor's degree in Business Administration, Management, or related field
- Minimum 5 7 years of experience supporting a CEO or C level executive
- Experience within a group or multi entity structure preferred
- Demonstrated experience using AI tools and digital productivity platforms
- Advanced proficiency in MS Office (PowerPoint, Excel, Outlook)
- Excellent English communication skills
- HR knowledge is required
Full Job Posting
Position Overview
- We are seeking a highly experienced, proactive, and digitally advanced Executive Secretary to provide comprehensive executive, strategic, and operational support at the Group level.
- This is a high pressure, high visibility role requiring exceptional organizational capability, strong business acumen, discretion, and advanced digital literacy — including the effective use of AI tools.
Key Responsibilities
- Manage and optimize the CEO’s calendar, priorities, and time allocation.
- Prepare executive briefings, dashboards, presentations, and analytical summaries.
- Track strategic initiatives and ensure cross functional alignment.
- Anticipate executive needs and proactively resolve scheduling or operational conflicts.
- Assist in strategic planning documentation and follow up on CEO directives.
- Utilize AI tools (e.g., ChatGPT, Microsoft Copilot, automation platforms) to draft and refine executive communications, summarize reports, generate presentations, analyze data trends, and automate recurring tasks.
- Implement workflow automation to improve efficiency in the CEO’s office.
- Maintain organized digital filing systems and smart document management.
- Support data driven decision making through structured reporting.
- Stay updated on emerging AI and digital productivity tools relevant to executive management.
- Serve as the key coordination point between the CEO and senior leadership team, board members, government entities, investors, strategic partners, and external consultants.
- Ensure timely follow up on action items and strategic decisions.
Qualifications & Experience
- Bachelor’s degree in Business Administration, Management, or a related field.
- Minimum 5–7 years of experience supporting a CEO or C level executive.
- Experience within a group or multi entity structure preferred.
- Strong exposure to corporate governance and executive level reporting.
- Demonstrated experience using AI tools and digital productivity platforms.
- Advanced proficiency in MS Office (PowerPoint, Excel, Outlook).
- Familiarity with CRM, ERP, and reporting systems is an advantage.
- Excellent English communication skills (Arabic is a plus).
- HR knowledge is required.
Key Competencies
- Strategic thinking and executive judgment
- AI literacy and digital adaptability
- High level discretion and confidentiality
- Exceptional organizational and prioritization skills
- Executive presence and stakeholder management
- Data interpretation and reporting capability
- Problem solving under pressure
Personal Attributes
- Highly proactive and solution oriented
- Technologically savvy and innovation driven
- Detail oriented with strong execution discipline
- Calm and composed under high pressure situations
- Loyal, trustworthy, and ethically grounded
Work Location
- In person
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