Executive Assistant

Role Overview

Executive Assistant

Key Responsibilities

• Manage and coordinate executive calendars, appointments, and meetings efficiently.
• Organize internal and external meetings, prepare agendas, record minutes, and follow up on action items.
• Prepare and draft correspondence, letters, reports, presentations, and official documents.
• Follow up on tasks, directives, and priorities assigned by executive management to ensure timely execution.
• Handle incoming and outgoing communications with professionalism and discretion.
• Coordinate with internal departments, consultants, clients, partners, and external stakeholders on behalf of executive management.
• Maintain organized records, files, and administrative documentation for ease of access and reference.
• Support executive management in prioritizing activities and maintaining an efficient daily workflow.
• Safeguard confidential information, documents, and sensitive business matters.
• Contribute to improving administrative efficiency, coordination, and follow-through across executive activities.
• **Qualifications and Requirements**
• Previous experience in
• executive support
• ,
• executive assistance
• , or a similar role.
• Strong organizational skills with the ability to manage schedules, priorities, and multiple tasks effectively.
• Excellent verbal and written communication skills with a professional approach.
• Proficiency in

Microsoft Office Suite

• and standard office software.
• Strong ability to prepare reports, correspondence, and presentations to a high professional standard.
• Excellent coordination and follow-up skills with strong attention to detail.
• High level of professionalism, discretion, and confidentiality.
• Ability to work under pressure and adapt to changing priorities.
• Previous experience in
• real estate development
• ,
• construction
• , or
• project management
• is preferred.
• Bachelor’s degree in

Business Administration

Office Management

Personal Attributes

• Highly organized and detail-oriented
• Professional and well-presented
• Strong sense of responsibility and accountability
• Proactive and responsive
• Strong interpersonal and coordination skills
• Able to handle sensitive matters with maturity and discretion