Executive Assistant
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Key skills for this role
About the Role
GovCIO is hiring an Executive Assistant to support US Space Forces Central Leadership at Al Udeid AB, Qatar. Responsibilities include TMT management, calendar management, documentation coordination, and general administrative support.
Key Skills for This Role
Responsibilities
- Manage and track tasks using the Task Management Tool (TMT) on NIPRnet and SIPRnet
- Provide administrative support to SPACECENT leadership, including preparing correspondence, managing calendars, and scheduling meetings
- Create, draft, proofread, edit, and coordinate correspondence, visual products, and graphics
- Schedule and coordinate meetings, events, conferences, and off sites
- Maintain and update databases, spreadsheets, and SharePoint lists
- Assist in handling and processing awards, decorations, and evaluations
Requirements
- Experience as an Executive Assistant or in administrative support
- Proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel, SharePoint)
- Ability to work with Top Secret Sensitive Compartmented Information (SCI) level
- Strong organizational and time management skills
- Excellent written and verbal communication skills
Full Job Posting
Overview
- GovCIO is currently hiring for an Executive Assistant to serve as a Subject Matter Expert (SME) in direct support of the US Space Forces Central Leadership and their mission.
- Services and deliverables include Task Management Tool (TMT) management, schedule/calendar management, documentation review and coordination, and general administrative support.
- This position will be located at Al Udeid AB in Qatar and will be an onsite position.
Responsibilities
- Work with SPACECENT leadership and staff, and other internal and external organizations up to the Top Secret Sensitive Compartmented Information (SCI) level as necessary to coordinate schedules, manage tasks, and facilitate communication.
- Complete required security and administrative training as directed by SPACECENT.
- Manage and track tasks using the Task Management Tool (TMT) on NIPRnet and SIPRnet, ensuring timely completion and coordination with action officers.
- Provide administrative support to SPACECENT leadership and staff, including but not limited to preparing correspondence, managing calendars, and scheduling meetings.
- Create, draft, proofread, edit, and coordinate correspondence, visual products, and graphics to include charts and infographics.
- Schedule and coordinate meetings, events, conferences, and off sites, including preparing access rosters and requesting security clearance transfers.
- Maintain and update databases, spreadsheets, and SharePoint lists, ensuring data accuracy.
- Assist in the handling and processing of awards, decorations, and evaluations.
- Evaluate administrative processes and make recommendations for improvements.
- Execute quality assurance activities in support of administrative processes and documentation.
- Assist in the development of administrative procedures and review existing procedures for optimization.
- Assist as a liaison between SPACECENT and other organizations for administrative matters.
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