Executive Assistant
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Key skills for this role
About the Role
GovCIO is seeking an Executive Assistant to support US Space Forces – Central Leadership at Al Udeid AB, Qatar. The role involves task management, calendar coordination, and administrative support in a classified environment.
Key Skills for This Role
Responsibilities
- Manage and track tasks using Task Management Tool (TMT) on NIPRnet and SIPRnet
- Provide administrative support including preparing correspondence, managing calendars, and scheduling meetings
- Create, draft, proofread, edit, and coordinate correspondence, visual products, and graphics
- Schedule and coordinate meetings, events, conferences, and off sites
- Maintain and update databases, spreadsheets, and SharePoint lists
- Assist in handling and processing awards, decorations, and evaluations
- Evaluate administrative processes and make recommendations for improvements
- Assist as liaison between SPACECENT and other organizations for administrative matters
- Attend meetings on AUAB with Government personnel in person or virtually
Requirements
- Active Top Secret SCI clearance
- High School with 3 6 years experience or commensurate
- 4 years of administrative support for senior leadership (e.g., general flag officer or senior executive level)
- Experience with Task Management Tool (TMT)
- Valid driver's license to operate Mission vehicles
- Proficiency in Microsoft Office Suite
- Knowledge of executive level administrative support in overseas or international military environment
- Experience in CENTCOM AOR preferred
Full Job Posting
Overview
- GovCIO is hiring an Executive Assistant to serve as SME in direct support of US Space Forces – Central Leadership.
- Position located at Al Udeid AB in Qatar, onsite.
Responsibilities
- Act as SME in direct support of US Space Forces – Central Leadership.
- Services include TMT management, schedule/calendar management, documentation review and coordination, and general administrative support.
Tasks Include, But Are Not Limited To
- Work with SPACECENT leadership and staff up to TS/SCI level to coordinate schedules, manage tasks, and facilitate communication.
- Complete required security and administrative training as directed by SPACECENT.
- Manage and track tasks using TMT on NIPRnet and SIPRnet.
- Provide administrative support including preparing correspondence, managing calendars, and scheduling meetings.
- Create, draft, proofread, edit, and coordinate correspondence, visual products, and graphics.
- Schedule and coordinate meetings, events, conferences, and off sites.
- Maintain and update databases, spreadsheets, and SharePoint lists.
- Assist in handling and processing awards, decorations, and evaluations.
- Evaluate administrative processes and make recommendations for improvements.
- Assist in development of administrative procedures and review existing procedures for optimization.
- Assist as liaison between SPACECENT and other organizations for administrative matters.
- Advise SPACECENT leadership on administrative best practices and procedures.
Qualifications
- High School with 3 6 years (or commensurate experience).
- Clearance Required: TS/SCI.
- Experience with Task Management Tool (TMT).
- 4 years of administrative support for senior leadership (e.g., general flag officer or senior executive level).
- Must possess active Top Secret SCI clearance and ability to work in SCIF.
- Must maintain valid driver's license to operate Mission vehicles.
- Knowledge of executive level administrative support functions in overseas or international military environment.
- Knowledge of correspondence management, task tracking systems, and protocol procedures.
- Proven ability to communicate effectively with individuals at all levels.
- Highly skilled in customer service and diverse stakeholder engagement.
- Must be able to work under minimal supervision.
- Proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel, and Access).
Salary
- Posted Salary Range: USD $125,000.00 USD $140,000.00 /Yr.
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