Executive Assistant - (Mandarin speaking)
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Key skills for this role
About the Role
EC Markets seeks a highly organized Executive Assistant to support the General Manager in Dubai, coordinating with HR teams in New Zealand and the UK. The role involves administrative support, HR coordination, office management, and requires fluency in English and Chinese.
Key Skills for This Role
Responsibilities
- Provide day to day administrative and operational support to the General Manager across two Dubai offices
- Coordinate internal communication between Dubai offices and overseas headquarters (NZ & UK)
- Assist HR teams with local execution, including onboarding, documentation, attendance tracking, and employee records
- Support recruitment processes (interview scheduling, candidate coordination, initial screening)
- Handle office administration tasks, including vendor coordination, office supplies, and basic facilities management
- Prepare reports, presentations, and internal documents as required
- Ensure compliance with company policies and local regulations
- Assist in organizing internal meetings, events, and staff communications
Requirements
- Bachelor's degree or equivalent experience
- 2+ years of experience in administrative, HR coordination, or assistant roles
- Strong organizational and multitasking skills
- Excellent communication skills in English and Chinese
- Ability to work across time zones and coordinate with international teams
- Proficiency in Microsoft Office (Excel, Word, PowerPoint)
- High level of discretion and professionalism
Full Job Posting
Job Summary
- Seeking a highly organized and proactive Executive Assistant to support the General Manager overseeing two offices in Dubai.
- Coordinate closely with HR teams in New Zealand and the United Kingdom to ensure smooth execution of local HR and administrative operations.
Key Responsibilities
- Provide day to day administrative and operational support to the General Manager across two Dubai offices
- Coordinate internal communication between Dubai offices and overseas headquarters (NZ & UK)
- Assist HR teams with local execution, including onboarding, documentation, attendance tracking, and employee records
- Support recruitment processes (interview scheduling, candidate coordination, initial screening)
- Handle office administration tasks, including vendor coordination, office supplies, and basic facilities management
- Prepare reports, presentations, and internal documents as required
- Ensure compliance with company policies and local regulations
- Assist in organizing internal meetings, events, and staff communications
Essential Requirements
- Bachelor's degree or equivalent experience
- 2+ years of experience in administrative, HR coordination, or assistant roles
- Strong organizational and multitasking skills
- Excellent communication skills in English and Chinese
- Ability to work across time zones and coordinate with international teams
- Proficiency in Microsoft Office (Excel, Word, PowerPoint)
- High level of discretion and professionalism
Desirable
- Experience in financial services / brokerage industry
- Familiarity with UAE employment practices
- Experience supporting senior management
Benefits
- Visa
- Medical insurance
- Bonus
- Work from home on Fridays
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