Executive Assistant

Job Summary

Key Responsibilities

• Provide day-to-day administrative and operational support to the General Manager across two Dubai offices
• Coordinate internal communication between Dubai offices and overseas headquarters (NZ & UK)
• Assist HR teams with local execution, including onboarding, documentation, attendance tracking, and employee records
• Support recruitment processes (interview scheduling, candidate coordination, initial screening)
• Handle office administration tasks, including vendor coordination, office supplies, and basic facilities management
• Prepare reports, presentations, and internal documents as required
• Ensure compliance with company policies and local regulations
• Assist in organizing internal meetings, events, and staff communications

Essential Requirements

• Bachelor’s degree or equivalent experience
• 2+ years of experience in administrative, HR coordination, or assistant roles
• Strong organizational and multitasking skills
• Excellent communication skills in English (Chinese is a plus)
• Ability to work across time zones and coordinate with international teams
• Proficiency in Microsoft Office (Excel, Word, PowerPoint)
• High level of discretion and professionalism

Desirable

• Experience in financial services / brokerage industry
• Familiarity with UAE employment practices
• Experience supporting senior management

Reporting Line

Benefit

• Visa
• Medical insurance
• Bonus
• Work from home on Fridays.