Executive Assistant

Responsibilities:

Managing calendars, meetings and priorities for a senior executive and other leaders as needed

Coordinating virtual and in-person meetings, including agendas, attendees, materials and logistics

Arranging travel itineraries, accommodation and ground transportation in line with executive preferences

Supporting inbox and priority management by flagging key items, tracking actions and helping keep work moving

Drafting, proofreading and formatting documents, presentations and correspondence so that everything is clear, accurate and professional

Turning raw inputs such as emails, notes and spreadsheets into polished presentations and meeting materials

Preparing agendas, compiling pre read material and tracking follow up actions from key meetings

Helping to design and maintain effective ways of working for the executives you support, including meeting rhythms and communication flows

Supporting the planning and delivery of leadership meetings, customer visits and internal or external events

Acting as a professional point of contact for internal and external stakeholders and handling sensitive information with discretion

Required Qualifications and Skills:

Experience in an administrative, coordination or Executive Assistant role

Exposure to supporting leaders, managing calendars, coordinating meetings, arranging travel or handling competing priorities

Confident use of Microsoft 365 tools, particularly Outlook, PowerPoint and Excel, and experience working in a digital, Teams based environment

Strong organization, attention to detail and follow-through

A proactive and forward thinking problem solver who anticipates needs and looks for better ways of doing things

Low ego, adaptability and a willingness to learn how senior leaders like to work

A polished and professional communication style

An interest in understanding the bigger picture and how strong executive support helps the business operate effectively

A calm and steady presence under pressure who can juggle shifting demands without losing composure or professionalism

e-STORAGE is Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, colour, religion, sex, national origin, sexual orientation, disability, or veteran status.

e-STORAGE uses AI-assisted tools during parts of the hiring process, including screening and workflow automation. All final hiring decisions are made by humans.

This is a current vacancy, and we are actively hiring for this position.