Executive Assistant

• Managing calendars, meetings and priorities for a senior executive and other leaders as needed
• Coordinating virtual and in-person meetings, including agendas, attendees, materials and logistics
• Arranging travel itineraries, accommodation and ground transportation in line with executive preferences
• Supporting inbox and priority management by flagging key items, tracking actions and helping keep work moving
• Drafting, proofreading and formatting documents, presentations and correspondence so that everything is clear, accurate and professional
• Turning raw inputs such as emails, notes and spreadsheets into polished presentations and meeting materials
• Preparing agendas, compiling pre read material and tracking follow up actions from key meetings
• Helping to design and maintain effective ways of working for the executives you support, including meeting rhythms and communication flows
• Supporting the planning and delivery of leadership meetings, customer visits and internal or external events
• Acting as a professional point of contact for internal and external stakeholders and handling sensitive information with discretion

• Experience in an administrative, coordination or Executive Assistant role
• Exposure to supporting leaders, managing calendars, coordinating meetings, arranging travel or handling competing priorities
• Confident use of Microsoft 365 tools, particularly Outlook, PowerPoint and Excel, and experience working in a digital, Teams based environment
• Strong organization, attention to detail and follow-through
• A proactive and forward thinking problem solver who anticipates needs and looks for better ways of doing things
• Low ego, adaptability and a willingness to learn how senior leaders like to work
• A polished and professional communication style
• An interest in understanding the bigger picture and how strong executive support helps the business operate effectively
• A calm and steady presence under pressure who can juggle shifting demands without losing composure or professionalism

e-STORAGE is Equal Opportunity Employer (EOE).

Qualified applicants are considered for employment without regard to age, race, colour, religion, sex, national origin, sexual orientation, disability, or veteran status.

e-STORAGE uses AI-assisted tools during parts of the hiring process, including screening and workflow automation.

All final hiring decisions are made by humans.

This is a current vacancy, and we are actively hiring for this position.

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