Executive Assistant - Investment Management (Emirati Talent only)
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Key skills for this role
Role Overview
Provide efficient and effective administrative support for the department.
Coordinate department requirements and follow up on assigned actions and the department action plan.
Key Skills for This Role
Full Job Posting
Job Purpose
Provide efficient and effective administrative support for the department.
Coordinate department requirements and follow up on assigned actions and the department action plan.
Department Coordination
- Coordinate activities across functions with other Team Assistants and Executive Assistants.
- Follow up with team members and other departments on tasks, meeting actions, next steps, and requirements.
- Ensure timely correspondence to department requests.
Documentation and Meetings
- Organize, file, and maintain paper and digital correspondence and department documentation.
- Schedule appointments, prepare agendas, and coordinate meeting arrangements.
- Prepare meeting minutes when required and communicate minutes, reports, and business documents to stakeholders.
Communication and Visitors
- Screen telephone calls and visitors, answer questions, and refer calls or visitors to the appropriate person.
- Draft letters and official correspondence for concerned parties.
- Build and maintain relationships with internal and external stakeholders.
Travel and Department Administration
- Coordinate travel bookings, visa applications, and expense claims for department members.
- Coordinate attendance monitoring and vacation planning for the team.
- Coordinate contracts, approval documents, invoices, and other department processes.
Presentations and ERP
- Prepare and format PowerPoint presentations for internal presentations and external pitches.
- Coordinate ERP actions, including raising TCRFs and processing invoices.
Technical and Interpersonal Skills
- Practical-level command of English and Arabic, written and spoken.
- Ability to maintain confidential information.
- Good communication and interpersonal skills.
- Strong computer skills and excellent organizational skills.
- Good understanding of policies, procedures, and work methods.
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