Executive Assistant (Fully Remote)

We're a credible, funded, remote-first startup backed by a growing team. We're pre-launch and moving fast.

Startup founders are busy. Ours are no exception — product, fundraising, hiring, partnerships, and a dozen fires at once. What they need is someone who can take the operational chaos off their plate so they can focus on the work that moves the company forward.

This is part EA, part ops coordinator, part "make sure nothing gets dropped." You'll manage calendars, coordinate across teams, keep projects on track, handle logistics, and generally be the person who makes sure the machine runs — from wherever you work. If you're the type who gets satisfaction from bringing order to chaos, this is your role.

You've gotten access to calendars, project tools, and communication channels

You've met the leadership team and understand their priorities, schedules, and working styles

You've taken ownership of calendar management and started coordinating meetings

You've identified at least one operational bottleneck and started cleaning it up

The team knows who you are, why you're here, and how you'll work together

Manage executive calendars — schedule, reschedule, protect time blocks, and make sure leadership shows up prepared

Coordinate across teams — keep communication flowing so nothing falls through the cracks

Track projects and deadlines — maintain project trackers, follow up on action items, and flag things that are slipping

Handle logistics — travel, events, vendor coordination, and the random operational tasks that come with a startup

Prepare materials — pull together decks, agendas, notes, and summaries so meetings are productive

Experience supporting founders or C-suite in a startup environment

Familiarity with basic bookkeeping, HR coordination, or vendor management

Comfortable in fast-moving, ambiguous environments

Not an on-site or office-manager role — we are fully remote; this is coordination, not facilities and not Laguna Beach in-person

Not a personal assistant — this is professional support, not errands

Not a project manager — you'll track projects, but you're not owning strategy or roadmap

Contract

Associate

Remote