Executive Assistant
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Key skills for this role
About the Role
AECOM is seeking a highly organized Executive Assistant to support senior executives in Doha, Qatar. The role involves calendar management, travel coordination, event planning, and administrative support in a fast-paced multicultural environment.
Key Skills for This Role
Responsibilities
- Manage executive calendars with precision, balancing competing priorities and ensuring optimal scheduling
- Facilitate seamless communication between executives and internal/external stakeholders
- Coordinate and execute domestic and international travel arrangements, including itinerary planning, accommodation, and logistics management
- Prepare, organize, and coordinate high impact presentations, reports, and business correspondence
- Plan and execute virtual and in person events, from intimate meetings to large scale conferences
- Create and maintain comprehensive administrative documentation including spreadsheets, distribution lists, databases, and tracking systems
- Process and manage expense reports, purchase orders, invoices, and vendor coordination
- Attend executive meetings, document minutes, and follow up on action items
- Conduct research and analysis to support executive decision making and strategic planning initiatives
- Collaborate effectively across all organizational levels, building strong professional networks
Requirements
- Bachelor's degree or 5+ years of professional experience in executive support or related corporate role
- Advanced proficiency with Microsoft 365 applications (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational and time management skills with ability to manage multiple competing demands
- Excellent written and verbal communication skills in English
- Strong attention to detail with proven ability to deliver accurate documentation
- Demonstrated experience managing executive calendars, travel arrangements, and events
- Proficiency in expense report preparation and basic financial administration
- Ability to work independently with sound judgment and discretion
- Strong interpersonal skills and experience in multicultural environments
- Commitment to maintaining confidentiality and adhering to business ethics standards
- Experience supporting C suite or senior leadership executives
- Familiarity with SharePoint, content management systems, or accounts payable processes
Full Job Posting
Company Description
- AECOM is the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. We are seeking a highly organized and detail oriented Executive Assistant to join our dynamic team in Doha, Qatar.
Job Description
- Manage executive calendars with precision, balancing competing priorities and ensuring optimal scheduling aligned with executive preferences and organizational goals.
- Facilitate seamless communication between executives and internal/external stakeholders, maintaining accessibility while protecting executive time and confidentiality.
- Coordinate and execute domestic and international travel arrangements, including itinerary planning, accommodation, and logistics management.
- Prepare, organize, and coordinate high impact presentations, reports, and business correspondence with meticulous attention to detail.
- Plan and execute virtual and in person events, from intimate meetings to large scale conferences, ensuring flawless execution and professional representation.
- Create and maintain comprehensive administrative documentation including spreadsheets, distribution lists, databases, and tracking systems in anticipation of executive needs.
- Process and manage expense reports, purchase orders, invoices, and vendor coordination in compliance with organizational policies and service level agreements.
- Attend executive meetings, document minutes, and follow up on action items with accountability and thoroughness.
- Conduct research and analysis to support executive decision making and strategic planning initiatives.
- Collaborate effectively across all organizational levels, building strong professional networks and serving as a representative of the organization when appropriate.
- Maintain the highest standards of confidentiality, business ethics, and compliance with company policies and local regulations.
- Demonstrate flexibility and resilience in adapting to changing priorities, emerging challenges, and evolving business needs.
Qualifications
- Bachelor's degree or 5+ years of professional experience in executive support or related corporate role.
- Advanced proficiency with Microsoft 365 applications (Word, Excel, Outlook, PowerPoint).
- Exceptional organizational and time management skills with ability to manage multiple competing demands.
- Excellent written and verbal communication skills in English; multilingual capabilities are a plus.
- Strong attention to detail with proven ability to deliver accurate documentation.
- Demonstrated experience managing executive calendars, travel arrangements, and events.
- Proficiency in expense report preparation and basic financial administration.
- Ability to work independently with sound judgment and discretion.
- Strong interpersonal skills and experience in multicultural environments.
- Commitment to maintaining confidentiality and adhering to business ethics standards.
- Experience supporting C suite or senior leadership executives.
- Familiarity with SharePoint, content management systems, or accounts payable processes.
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