Executive Assistant - Arabic Speaker
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Key skills for this role
Role Overview
Support the Vice Chairman and Group CEO by ensuring the smooth operation of the private office and managing day-to-day affairs.
Handle confidential information with discretion.
Key Skills for This Role
Full Job Posting
Job Purpose
Support the Vice Chairman and Group CEO by ensuring the smooth operation of the private office and managing day-to-day affairs.
Handle confidential information with discretion.
Administrative Support
- Schedule meetings, manage the Vice Chairman and Group CEO's calendar, and handle correspondence on his behalf.
- Filter emails, prioritize urgent correspondence, and manage email accounts effectively.
Diary and Document Management
- Maintain the CEO's diary, daily commitments, papers, and travel arrangements.
- Prepare daily folders with the diary and necessary documents, and resolve related issues.
- Conduct weekly diary meetings to review upcoming engagements, invitations, and requests.
Meeting and Travel Coordination
- Schedule meetings for the CEO, his direct reports, committees, and groups he is involved in.
- Coordinate travel and accommodation requirements in line with the CEO's preferences.
Communication and Briefing
- Act as the primary contact for information, queries, phone calls, and invitations directed to the CEO.
- Manage the CEO briefing process and maintain accurate paper and electronic correspondence records.
Project Assistance
- Produce documents, briefing papers, reports, and presentations as required.
- Occasionally accompany the CEO during travel to take notes and provide general assistance.
- Carry out projects, conduct research, and assist with decision-making processes.
- Develop an understanding of private office roles to provide coverage when team members are absent.
Guest and Stakeholder Relations
- Ensure guests meeting with the CEO receive exceptional care and assistance.
- Provide service aligned with the CEO's work habits and preferences.
Compensation
- Pay is AED 8,000 to AED 11,000 per month.
Requirements
- A bachelor's degree is preferred.
- Three years of Executive Assistant experience is preferred.
- Arabic language proficiency is required.
Workplace
- The work location is in person.
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