Executive and Admin Assistant - English and Tagalog Speaker
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Key skills for this role
Role Overview
Support and streamline daily operational activities across the organization.
Coordinate stakeholders and provide administrative and operational support in a media environment.
Key Skills for This Role
Full Job Posting
Job Summary
Support and streamline daily operational activities across the organization.
Coordinate stakeholders and provide administrative and operational support in a media environment.
Coordination and Administration
- Act as a point of contact for internal and external stakeholders.
- Liaise with executive and senior administrative assistants on senior management requests.
- Prepare and submit IPRs, invoices, and payment requests.
- Follow up with accounts to ensure timely processing and payment completion.
- Maintain financial documentation for vendors, contracts, purchase requests, and operational expenses.
- Prepare operational financial summaries and reports for management.
Correspondence and Filing
- Prepare, organize, and manage client correspondence and responses.
- Develop and maintain an organized filing system for media-related documents.
- Handle reporting, archiving, and auditing of files.
Executive and Event Support
- Record and compile meeting minutes, discussions, decisions, and action items.
- Attend executive meetings and document key discussions.
- Coordinate and manage the CEO's calendar.
- Assist with inventory checks for media equipment.
- Source new vendors and manage existing vendor relationships.
- Support journalist registration during events and collaborate on event coordination.
Qualifications
- Two to three years of proven experience in media operations.
- Strong organizational and communication skills.
- Attention to detail and ability to manage multiple tasks efficiently.
- Eagerness to learn and grow in a fast-paced media environment.
- A bachelor's degree in media studies, communications, or a related field is a plus but not required.
- One year of operations experience is preferred.
Compensation
- Pay is AED 6,000 to AED 8,000 per month.
Workplace
- Work location is in person.
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