Events Coordinator
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Key skills for this role
About the Role
Dentsply Sirona seeks an Events Coordinator to manage and execute company events including conferences, trade shows, and product launches. The role requires strong organizational skills, English communication, and 2-3 years of event planning experience preferred.
Key Skills for This Role
Responsibilities
- Work closely with Marketing team to formulate and track the annual activity plan based on focus strategy
- Negotiate contracts with vendors
- Book venues and transportation
- Manage event preparation, coordination, and logistics including course material order processing, tracking, and delivery
- Create promotional material to market events
- Process speaker payments with finance
- Report activity quarterly to corporate and monthly to Sales & Marketing team using Salesforce
Requirements
- Strong organizational and time management skills
- Excellent English communication and interpersonal skills
- Ability to work independently and as part of a team
- Good computer skills with sheets, PDF, and presentations
- 2 3 years of experience in event planning (preferred)
Full Job Posting
Purpose
- The purpose of the event coordinator role is to manage, plan, and execute company’s events including conferences, trade shows, product launches, customer appreciation events, and employee events.
Responsibilities
- Work closely with Marketing team to formulate and track the activity plan of the year based on the focus strategy.
- Negotiate contracts with vendors.
- Book venues and transportation.
- Manage event preparation, coordination, and logistics such as course material (CE FOC) order processing, tracking, and delivery to venue; catering, audiovisual & signage.
- Inventory tracking & reporting to finances of CE courses materials and collaterals.
- Create promotional material to market for events.
- Process with finances speakers’ payment.
- Reporting: based on salesforce.com (SFDC), report activity quarterly to corporate, and monthly to Sales & Marketing team.
Qualifications
- Strong organizational and time management skills.
- Excellent English communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Very good computer skills, working with sheets, PDF & presentations.
- (Preferred) 2 3 years of experience in event planning.
Accountabilities
- Manage major events from planning to execution.
- Deliver all events on time and within budget.
- Meet the company's objectives for each event.
- Maintain records and track of course resources.
- Follow the company’s policy in all event aspects.
Relationships
- The event planner reports to the company's CE manager.
- Works closely with other departments such as Business development managers (BDMs), finance, IT, and HR.
- Works with external vendors such as organizers, caterers, venues, and transportation providers.
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