Document Controller - Site Based
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Key skills for this role
About the Role
James L Williams Middle East seeks a Document Controller for a construction project in Dubai. You will manage project documentation, maintain document control systems, and support site administration.
Key Skills for This Role
Responsibilities
- Manage and maintain all project documentation in accordance with the Project File Index and Document Distribution Procedures
- Control the receipt, distribution, tracking, and filing of incoming and outgoing project documents, ensuring accurate records and acknowledgements
- Maintain and update document registers and logs for WIRs, MIRs, RFIs, NCRs, SORs, Method Statements, Damage Reports, IFC Drawings, and related project documentation
- Coordinate document submissions, including WIRs, MIRs, Method Statements, and Builder's Work Requests for consultant approvals
- Manage project documentation within Electronic Document Management Systems (EDMS), preferably Aconex, ensuring timely updates and document distribution
- Prepare project correspondence, letters, and reports as required by the Project Director or Project Manager
- Monitor overdue actions and coordinate with project teams and contractors to ensure timely document closure
- Maintain red line mark ups and project records to support engineering and construction teams
- Provide administrative support to the site office, including document control, employee records, office supplies, petty cash coordination, and general site administration
- Ensure compliance with the company's Quality Management System (QMS), Health, Safety & Environmental Management System (HSEMS), and Information Security Management System (ISMS)
Requirements
- Bachelor's Degree in any discipline; formal training in Document Control will be an added advantage
- 3–5 years of experience as a Document Controller within the construction industry
- Strong knowledge of Electronic Document Management Systems (EDMS), preferably Aconex
- Proficiency in Microsoft Office applications
- Excellent organisational, communication, and time management skills with strong attention to detail
- Ability to manage multiple priorities while maintaining document accuracy and confidentiality
- A proactive team player with strong coordination and administrative skills
Full Job Posting
Job Overview
- James L Williams Middle East is seeking a highly organised and detail oriented Document Controller – Site to join the Project team and support the successful delivery of major construction projects.
- The role is responsible for managing project documentation, maintaining accurate document control systems, ensuring timely distribution of project records, and supporting site administration.
Key Responsibilities
- Manage and maintain all project documentation in accordance with the Project File Index and Document Distribution Procedures.
- Control the receipt, distribution, tracking, and filing of incoming and outgoing project documents, ensuring accurate records and acknowledgements.
- Maintain and update document registers and logs for WIRs, MIRs, RFIs, NCRs, SORs, Method Statements, Damage Reports, IFC Drawings, and related project documentation.
- Coordinate document submissions, including WIRs, MIRs, Method Statements, and Builder's Work Requests for consultant approvals.
- Manage project documentation within Electronic Document Management Systems (EDMS), preferably Aconex, ensuring timely updates and document distribution.
- Prepare project correspondence, letters, and reports as required by the Project Director or Project Manager.
- Monitor overdue actions and coordinate with project teams and contractors to ensure timely document closure.
- Maintain red line mark ups and project records to support engineering and construction teams.
- Provide administrative support to the site office, including document control, employee records, office supplies, petty cash coordination, and general site administration.
- Ensure compliance with the company's Quality Management System (QMS), Health, Safety & Environmental Management System (HSEMS), and Information Security Management System (ISMS).
Requirements
- Bachelor's Degree in any discipline; formal training in Document Control will be an added advantage.
- 3–5 years of experience as a Document Controller within the construction industry.
- Strong knowledge of Electronic Document Management Systems (EDMS), preferably Aconex.
- Proficiency in Microsoft Office applications.
- Excellent organisational, communication, and time management skills with strong attention to detail.
- Ability to manage multiple priorities while maintaining document accuracy and confidentiality.
- A proactive team player with strong coordination and administrative skills.
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