Document Controller - Site Based
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Key skills for this role
About the Role
Responsible for managing project documentation, ensuring compliance, and supporting site administration with strong organizational and communication skills in construction.
Key Skills for This Role
Responsibilities
- Manage and maintain all project documentation in accordance with the Project File Index and Document Distribution Procedures
- Control the receipt, distribution, tracking, and filing of incoming and outgoing project documents
- Maintain and update document registers and logs for WIRs, MIRs, RFIs, NCRs, SORs, Method Statements, Damage Reports, IFC Drawings, and related documentation
- Coordinate document submissions, including WIRs, MIRs, Method Statements, and Builder's Work Requests for consultant approvals
- Manage project documentation within Electronic Document Management Systems (EDMS), preferably Aconex
- Prepare project correspondence, letters, and reports as required by the Project Director or Project Manager
- Monitor overdue actions and coordinate with project teams and contractors to ensure timely document closure
- Provide administrative support to the site office, including document control, employee records, office supplies, petty cash coordination, and general site administration
Requirements
- Experience in document control on construction projects
- Proficiency in Electronic Document Management Systems (EDMS), preferably Aconex
- Knowledge of construction documentation such as WIRs, MIRs, RFIs, NCRs
- Ability to maintain document registers and logs
Full Job Posting
Job Overview
- James L Williams Middle East is seeking a highly organised and detail oriented Document Controller Site to join our Project team and support the successful delivery of major construction projects.
Key Responsibilities
- Manage and maintain all project documentation in accordance with the Project File Index and Document Distribution Procedures.
- Control the receipt, distribution, tracking, and filing of incoming and outgoing project documents, ensuring accurate records and acknowledgements.
- Maintain and update document registers and logs for WIRs, MIRs, RFIs, NCRs, SORs, Method Statements, Damage Reports, IFC Drawings, and related project documentation.
- Coordinate document submissions, including WIRs, MIRs, Method Statements, and Builder's Work Requests for consultant approvals.
- Manage project documentation within Electronic Document Management Systems (EDMS), preferably Aconex, ensuring timely updates and document distribution.
- Prepare project correspondence, letters, and reports as required by the Project Director or Project Manager.
- Monitor overdue actions and coordinate with project teams and contractors to ensure timely document closure.
- Maintain red line mark ups and project records to support engineering and construction teams.
- Provide administrative support to the site office, including document control, employee records, office supplies, petty cash coordination, and general site administration.
- Ensure compliance with the company's Quality Management System (QMS), Health, Safety & Environmental Management System (HSEMS), and Information Security Management System (ISMS).
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