Document Controller - Procurement
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Key skills for this role
About the Role
Qatar Free Zones Authority seeks a detail-oriented Document Controller to manage procurement documentation, ensure compliance, and support audit activities. The role requires 3-5 years of document control experience, preferably in procurement, and familiarity with ERP systems.
Key Skills for This Role
Responsibilities
- Manage and maintain all procurement related documentation, including tenders, contracts, purchase orders, and correspondence
- Ensure proper document control, versioning, and filing in line with organizational standards and audit requirements
- Support procurement teams in preparing and organizing tender documents, evaluation records, and contract files
- Maintain a centralized repository for procurement records to ensure accessibility, traceability, and compliance
- Monitor document submission timelines and ensure all records are captured accurately and on time
- Ensure compliance with document retention policies and regulatory requirements
- Coordinate with internal stakeholders to collect required documentation for procurement processes
- Support audit activities by providing accurate and complete documentation when required
- Assist in tracking procurement activities and maintaining reporting logs related to documentation
Requirements
- Bachelor's degree or diploma in Business Administration, Supply Chain, or related field
- Minimum 3 5 years of experience in document control, preferably within procurement or similar function
- Strong knowledge of document management systems and filing protocols
- High attention to detail with strong organizational and administrative skills
- Familiarity with ERP systems (e.g., Microsoft Dynamics or similar) is an advantage
- Strong communication skills and ability to coordinate across teams
Full Job Posting
About the Role
- We are seeking a detail oriented and highly organized Document Controller to support procurement operations through effective document management, compliance, and record keeping.
Key Responsibilities
- Manage and maintain all procurement related documentation, including tenders, contracts, purchase orders, and correspondence
- Ensure proper document control, versioning, and filing in line with organizational standards and audit requirements
- Support procurement teams in preparing and organizing tender documents, evaluation records, and contract files
- Maintain a centralized repository for procurement records to ensure accessibility, traceability, and compliance
- Monitor document submission timelines and ensure all records are captured accurately and on time
- Ensure compliance with document retention policies and regulatory requirements
- Coordinate with internal stakeholders to collect required documentation for procurement processes
- Support audit activities by providing accurate and complete documentation when required
- Assist in tracking procurement activities and maintaining reporting logs related to documentation
Qualifications & Experience
- Bachelor's degree or diploma in Business Administration, Supply Chain, or a related field
- Minimum of 3–5 years of experience in document control, preferably within procurement or a similar function
- Strong knowledge of document management systems and filing protocols
- High attention to detail with strong organizational and administrative skills
- Familiarity with ERP systems (e.g., Microsoft Dynamics or similar) is an advantage
- Strong communication skills and ability to coordinate across teams
About Qatar Free Zones Authority
- The Qatar Free Zones Authority (QFZ) is an independent authority created in 2018 to oversee and regulate the world class free zones in Qatar, offering outstanding opportunities and benefits for businesses seeking to expand their global operations.
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