Document Controller
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Key skills for this role
About the Role
Enova by Veolia is hiring a Document Controller to manage operational documentation across facilities management projects. You will maintain document control processes, ensure version control, and support audits.
Key Skills for This Role
Responsibilities
- Maintain and organize operational documents, records, and files in both digital and physical formats
- Ensure proper version control and tracking of all documents related to operations and facilities management
- Receive, review, and register incoming documents and correspondence
- Distribute relevant documents to teams and stakeholders in a timely manner
- Ensure compliance with internal policies, quality standards, and regulatory requirements in document management
- Support the preparation and submission of reports, proposals, and project documentation
- Maintain a centralized filing system and ensure ease of retrieval for operational and audit purposes
- Assist in archiving inactive or closed documents according to organizational guidelines
- Coordinate with operations, engineering, and project teams to gather and update documentation
- Track document revisions, approvals, and circulation to ensure accuracy and completeness
- Provide support during audits, inspections, and internal or external reviews
- Maintain confidentiality and security of sensitive operational information
Requirements
- Bachelor’s degree or diploma in Business Administration, Engineering, Information Management, or related field
- 4 6 years of experience in document control, records management, or operations support within facilities management or a related field
- Strong organizational and filing skills
- Knowledge of document control processes and version management
- Proficiency in document management software and MS Office applications
- Attention to detail and accuracy in record keeping
- Good communication and coordination skills
- Ability to handle confidential and sensitive information responsibly
- Understanding of operational processes in facilities management is an advantage
- Knowledge of document control processes throughout ORACLE Aconex platform
Full Job Posting
Job Summary
- The role manages, organizes, and maintains operational documentation across facilities management projects to ensure accuracy, accessibility, and compliance with organizational standards.
- It involves supporting teams with document control processes, record keeping, and ensuring timely retrieval and distribution of critical documents.
Key Responsibilities
- Maintain and organize operational documents, records, and files in both digital and physical formats.
- Ensure proper version control and tracking of all documents related to operations and facilities management.
- Receive, review, and register incoming documents and correspondence.
- Distribute relevant documents to teams and stakeholders in a timely manner.
- Ensure compliance with internal policies, quality standards, and regulatory requirements in document management.
- Support the preparation and submission of reports, proposals, and project documentation.
- Maintain a centralized filing system and ensure ease of retrieval for operational and audit purposes.
- Assist in archiving inactive or closed documents according to organizational guidelines.
- Coordinate with operations, engineering, and project teams to gather and update documentation.
- Track document revisions, approvals, and circulation to ensure accuracy and completeness.
- Provide support during audits, inspections, and internal or external reviews.
- Maintain confidentiality and security of sensitive operational information.
Minimum Qualifications
- Bachelor’s degree or diploma in Business Administration, Engineering, Information Management, or related field.
- 4 6 years of experience in document control, records management, or operations support within facilities management or a related field.
- Strong organizational and filing skills.
- Knowledge of document control processes and version management.
- Proficiency in document management software and MS Office applications.
- Attention to detail and accuracy in record keeping.
- Good communication and coordination skills.
- Ability to handle confidential and sensitive information responsibly.
- Understanding of operational processes in facilities management is an advantage.
- Ability to manage multiple tasks and prioritize effectively.
- Problem solving skills for resolving document discrepancies.
- Commitment to maintaining compliance and quality standards in documentation.
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