Document Controller
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Key skills for this role
About the Role
AECOM seeks a Document Controller in Dubai to support project administration, including document control, meeting coordination, and travel arrangements. Requires 5+ years experience, UAE experience, and Aconex familiarity.
Key Skills for This Role
Responsibilities
- Liaise effectively with the Project Manager, Engineers, Site Staffs, and external contacts on behalf of the project office
- Coordinate and organize meetings/seminars within the project office, and with external clients
- Provide efficient word processing, clerical, photocopying, filing and minute taking duties
- Screen incoming mails and telephone calls, action responses & redirect correspondence where necessary
- Organize and coordinate travel requests for the Project Manager and other Engineers
- Maintain confidential records and filing of reports, correspondence and related material
- Perform secretarial, administrative, organizing and research tasks
- Coordinate and order stationary and office supplies
- Propose improvements to internal processes and procedures for efficient administration
- Keep computerized records of all Service Users who are referred to the project
Requirements
- Bachelors Degree or Diploma or equivalent of experience
- Minimum 5 years of experience within similar projects, with minimum 3 years in UAE
- Middle East experience preferred
- Aconex experience preferred
Full Job Posting
Company Description
- At AECOM, we're delivering a better world. We are the world's trusted infrastructure consulting firm.
Job Description
- Liaise effectively with the Project Manager, Engineers, Site Staffs, and external contacts on behalf of the project office.
- Coordinate and organize meetings/seminars within the project office, and with external clients, and assist with the preparation of presentations, agendas and minutes.
- Provide efficient word processing, clerical, photocopying, filing and minute taking duties in respect of the Project.
- Screen incoming mails and telephone calls, action responses & redirect correspondence where necessary.
- Organize and coordinate travel requests for the Project Manager and other Engineers, relating to the project where and when required.
- Maintains confidential records and filing of reports, correspondence and related material for ease of retrieval.
- Performing secretarial, administrative, organizing and research tasks requiring a sound understanding of organization policy and structure.
- Coordinating and ordering of stationary and office supplies.
- Propose improvements to internal processes and procedures for the efficient and effective administration of all office procedures within the project office.
- Keep computerized records of all Service Users who are referred to the project.
- Other duties as assigned by the Project Manager.
Qualifications
- Bachelors Degree or Diploma or equivalent of experience.
- Minimum 5 years of experience within similar projects, with minimum 3 years in UAE.
- Middle East experience preferred
- Aconex experience preferred
About AECOM
- AECOM is the global infrastructure leader, committed to delivering a better world.
- AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025.
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