Document Controller (Construction)
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Key skills for this role
About the Role
NADIA is seeking an experienced Document Controller for construction projects in the UAE. The role involves managing the project document control system, handling correspondence and technical documents, and ensuring compliance with ISO standards.
Key Skills for This Role
Responsibilities
- Manage and maintain the project document control system
- Handle incoming and outgoing correspondence, drawings, submittals, RFIs, and technical documents
- Maintain document registers, transmittal logs, drawing registers, and correspondence records
- Ensure proper document registration, distribution, revision control, and archiving
- Coordinate with clients, consultants, subcontractors, and internal departments regarding document submissions and approvals
- Monitor document review cycles and follow up on pending approvals
- Maintain electronic and hard copy filing systems in line with company procedures
- Support project teams by retrieving and managing project records
- Prepare weekly and monthly document control reports
- Coordinate project handover documentation and final record compilation
- Ensure compliance with ISO standards, company procedures, and client documentation requirements
Requirements
- Bachelor's Degree or Diploma in Business Administration, Document Management, Engineering, or a related field
- 5–10 years of UAE experience as a Document Controller in construction projects
- Experience with high rise, high profile, or mega construction projects is highly preferred
- Strong knowledge of document control procedures, records management, and construction documentation
- Experience handling engineering drawings, technical submittals, RFIs, method statements, and project correspondence
- Good understanding of ISO documentation and quality management systems
- Proficiency in MS Office, Aconex, SharePoint, EDMS, or similar document management systems
- Excellent organizational, communication, and coordination skills
Full Job Posting
Job Overview
- We are looking for an experienced Document Controller to join our growing construction team in the UAE.
Key Responsibilities
- Manage and maintain the project document control system.
- Handle incoming and outgoing correspondence, drawings, submittals, RFIs, and technical documents.
- Maintain document registers, transmittal logs, drawing registers, and correspondence records.
- Ensure proper document registration, distribution, revision control, and archiving.
- Coordinate with clients, consultants, subcontractors, and internal departments regarding document submissions and approvals.
- Monitor document review cycles and follow up on pending approvals.
- Maintain electronic and hard copy filing systems in line with company procedures.
- Support project teams by retrieving and managing project records.
- Prepare weekly and monthly document control reports.
- Coordinate project handover documentation and final record compilation.
- Ensure compliance with ISO standards, company procedures, and client documentation requirements.
Requirements
- Bachelor's Degree or Diploma in Business Administration, Document Management, Engineering, or a related field.
- 5–10 years of UAE experience as a Document Controller in construction projects.
- Experience with high rise, high profile, or mega construction projects is highly preferred.
- Strong knowledge of document control procedures, records management, and construction documentation.
- Experience handling engineering drawings, technical submittals, RFIs, method statements, and project correspondence.
- Good understanding of ISO documentation and quality management systems.
- Proficiency in MS Office, Aconex, SharePoint, EDMS, or similar document management systems.
- Excellent organizational, communication, and coordination skills.
- Ability to work under pressure and manage multiple priorities.
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