Document Controller – Commercial Division
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
GETP Group is seeking a Document Controller for the Commercial Division to manage procurement and sourcing documents, ensure compliance, and maintain document control systems.
Key Skills for This Role
Responsibilities
- Ensure documents are properly filed, indexed, and archived both electronic and physical
- Receive, verify for completeness of all incoming/outgoing correspondences and distribute
- Maintain and control procurement and sourcing documents such as Contracts and Agreements
- Implement and manage document control systems (SharePoint, ERP, SAP)
- Maintain document registers and logs
- Track document approval workflows and ensure proper authorization
- Issue weekly follow up reports on outstanding actions
- Coordinate with document originators and end user personnel
Requirements
- Bachelor’s Degree
- 5 years minimum relevant work experience
- 3 5 years in similar capacity in Procurement and Sourcing or Projects
- Professional Certification (preferred)
Full Job Posting
Role Overview
- This role is to ensure documents are properly filed, indexed and archived both electronic and physical.
- Responsible to receive, verify for completeness of all incoming / outgoing correspondences and send it to respective categories for verification/ initial and distribution.
- The role holder is required to promote, follow, and ensure fulfilment of the relevant requirements of Client's Occupational Health & Safety, Environment, Energy and Quality system and standards.
Management Systems
- Awareness of Integrated Management Systems (Quality; Environment; Occupational Health & Safety; Responsible Care; & Energy Management Systems and IFA Product Stewardship)
- Comply with all the relevant policies and procedures of Integrated Management Systems.
- Ensure that Commercial Division requirements take the highest priority and actively implemented in Procurement and Sourcing day to day activities.
- Maintain and control procurement and sourcing documents such as Contracts and Agreements, Supplier correspondence.
- Implement and manage document control systems (SharePoint, ERP, SAP etc)
Managing Activities Document Management & Compliance
- Ensure compliance with all relevant Procedures.
- Manage receipt, verification, stamping, registration, distribution, and safekeeping of all procurement and sourcing related correspondences, drawings, and technical documents.
- Track document approval workflows and ensure proper authorization.
Registers & Tracking
- Maintain document registers on the Commercial Division Server and IT Tracking tool.
- Issue weekly follow up reports on outstanding actions.
Coordination & Support
- Coordinate with document originators and end user personnel to ensure timely return and proper handling of documents.
- Provide assistance to document control users, manage borrowing/return of records, and supply required copies to the project team.
- Support the team in ensuring Procurement and Sourcing documents/reports are properly filed and distributed.
Educational Qualification & Experience
- Bachelor’s Degree.
- Professional Certification (Please specify).
- Document Controller shall possess 5 years minimum relevant work experience out of which 3 5 years shall be in similar capacity in Procurement and Sourcing or Projects.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at GETP Group
IT Support Admin
Doha, QAT
GETP Group is seeking a proactive IT Support Administrator to provide technical support, maintain IT systems, and ensure smooth technology operations. The role requires 2+ years of experience in IT support, strong knowle
Assistant Accountant
Doha, QAT
GETP Group seeks a detail-oriented Assistant Accountant to support daily accounting operations including accounts payable/receivable, reconciliations, and financial reporting. The ideal candidate has 1-3 years of account
Sales Manager
Doha, QAT
GETP Group is seeking a results-driven Sales Manager to lead a sales team, develop strategies, and drive revenue growth. The role requires a Bachelor's degree, 5+ years of sales experience with at least 2 years in manage
Recruitment Officer
Doha, QAT
GETP Group seeks an experienced Recruitment Officer to manage end-to-end recruitment for Oil & Gas projects and diversified operations in Qatar. The role requires 3-5 years of recruitment experience in Qatar, with mandat
Technical Documentation Assistant-Turnaround Section
Doha, QAT
GETP Group is looking for a Technical Documentation Assistant to support the Turnaround Section in Doha. The role involves document control, contractor coordination, and administrative support for large-scale industrial
Contract Administrator - Data Service Administrator
Doha, QAT
We are seeking a Contract Administrator to coordinate long-term manpower contracts, ensuring compliance and timely fulfillment. Candidates need a Bachelor's degree in HR or Business, 4-5 years of relevant experience, and
Financial Costing Consultant
Doha, QAT
Financial Costing Consultant. Key Responsibilities: Analyze current costing structures and financial data. Develop accurate cost estimates for services, products, and projects. Identify cost variances and areas of inef
Sales Manager - Building Materials & Construction Chemicals
Doha, QAT
Sales Manager (FT)/Building Materials, Construction Chemicals Etc. Job details: Design and implement a strategic business plan that expands the company’s customer base and ensures its strong presence. Build and promote
IT Support Admin
Doha, QAT
Assistant Accountant
Doha, QAT
Sales Manager
Doha, QAT
Recruitment Officer
Doha, QAT
Technical Documentation Assistant-Turnaround Section
Doha, QAT
Contract Administrator - Data Service Administrator
Doha, QAT
Financial Costing Consultant
Doha, QAT
Sales Manager - Building Materials & Construction Chemicals
Doha, QAT