Document Controller - Civil
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Key skills for this role
About the Role
SAM Building Contracting LLC seeks a Document Controller - Civil for a full-time, on-site role in Dubai. The role involves managing and organizing civil project documentation, maintaining filing systems, tracking document versions, and coordinating with project teams.
Key Skills for This Role
Responsibilities
- Print, scan and distribute project related documents as needed
- Check for accuracy and edit files, like progressive invoices, letters and all project relevant document submittals for submission to consultant or client and maintain their log sheets accordingly
- File documents in physical and digital records
- Create templates for future use
- Retrieve files as requested by staff, clients or consultant
- Manage the flow of documentation and correspondence within the organization, client, consultant, sub contractors and suppliers
- Maintain confidentiality around sensitive information
- To apply for DM authority inspections
- To apply for authority approvals or renewals and maintain the log sheets accordingly
- Preparation of daily progress report (DPR) for submission to client and consultant on daily basis
- Maintain and update the rental equipment records along with MR and LPO details
- Ensuring all documentation meets formal requirements and standards
Requirements
- Experience in document control within construction or civil engineering projects
- Knowledge of document management systems and procedures
- Ability to maintain confidentiality around sensitive information
- Proficiency in Microsoft Office and document scanning/printing
Full Job Posting
Role Description
- The Document Controller Civil is a full time, on site role based in Dubai, responsible for managing and organizing civil project documentation throughout all project phases.
- The role involves maintaining systematic filing and archiving of drawings, contracts, specifications, correspondence, and reports to ensure easy retrieval and compliance with company standards.
- The Document Controller will monitor document versions, track approvals, and distribute updated documents to project managers, site engineers, and other stakeholders in a timely manner.
Role & Responsibilities
- Print, Scan and distribute project related documents as needed.
- Check for accuracy and edit files, like progressive invoices, letters and all project relevant document submittals for submission to consultant or client and maintain their log sheets accordingly.
- File documents in physical and digital records.
- Create templates for future use.
- Retrieve files as requested by staff, clients or consultant.
- Manage the flow of documentation and correspondence within the organization, client, consultant, sub contractors and suppliers.
- Maintain confidentiality around sensitive information.
- To apply for DM authority inspections.
- To apply for authority approvals or renewals and maintain the log sheets accordingly.
- Preparation of daily progress report (DPR) for submission to client and consultant on daily basis.
- Maintain and update the rental equipment records along with MR and LPO details.
- Ensuring all documentation meets formal requirements and standards.
Company Description
- SAM Building Contracting LLC is a UAE based contracting company specializing in pre engineered steel buildings, RCC structures, and a wide range of industrial, commercial, and residential projects across the Middle East.
- Established in 2006, the company has delivered numerous medium to large scale projects including offices, warehouses, shopping malls, factories, labor camps, and villas.
- The company employs over 1,000 team members and has collaborated with more than 150 clients and consultants.
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