Document Controller
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Key skills for this role
About the Role
AECOM is hiring a Document Controller with at least 5 years of experience in construction supervision or engineering design consultancy. The role involves managing project documentation, using Aconex, and supporting office administration.
Key Skills for This Role
Responsibilities
- Establish and maintain a library of reference documents
- Correlate information relating to projects and proposal records
- Type, copy, distribute and file project correspondence and meeting minutes
- Assist in the preparation of minutes of meetings with project managers and directors
- Assist in preparing mock up for operations manuals and job data books
- Arrange document cataloguing, packing, and long term storage or disposal at project closeout
- Prepare transmittals for engineering documents and requisitions
- Establish and maintain files and computerized indexes for active engineering documents
- Maintain an established data distribution system and schedule for the assigned project
- Perform office administration duties including office furniture, maintenance requests, and materials orders
- Maintain a list of office furniture and equipment and monitor them
- Assist the office secretary in duties to achieve office requirements
Requirements
- Degree preferred but not essential; relevant certifications in document control are an advantage
- Minimum 5 years of experience in a similar role, preferably within a construction supervision or engineering design consultancy
- Proven experience with Aconex on large scale building, or commercial projects is essential
Full Job Posting
Company Description
- Work with Us. Change the World.
- At AECOM, we're delivering a better world.
- We are the world's trusted infrastructure consulting firm.
Job Description
- Establishing and maintaining a library of reference documents. Be aware of the various record keeping and reporting procedures of the company’s quality standards.
- Correlating information relating to projects and proposal records.
- Type, copy, distribute and file the project correspondence and meeting minutes.
- Assist in the preparation of the minutes of meetings with the project managers and directors.
- Assists in preparing a “mock up” for operations manuals and/or job data books.
- Arranges document cataloguing, packing, and long term storage or disposal of appropriate engineering documents at time of project closeout.
- Prepares transmittals for engineering documents and requisitions.
- Establishes and maintains files and computerized indexes for active engineering documents. Generates electronic/hardcopy reports as needed by the project managers or directors.
- Maintains an established data distribution system and schedule for the assigned project based upon client, project, and supplier requirements.
- Office administration duties, office furniture, office well being. maintenance requests, and materials orders, etc.
- Maintain a list of office furniture and equipment together with a list of site offices work station equipment, and monitor them.
- Assist the office secretary in her/his duties to achieve office requirements and office demands, including coverage.
Qualifications
- Degree preferred but not essential; relevant certifications in document control are an advantage.
- Minimum 5 years of experience in a similar role, preferably within a construction supervision or engineering design consultancy.
- Proven experience with Aconex on large scale building, or commercial projects is essential.
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