Director Board of Trustees Secretariat

Activity: Full-time

Job Purpose

Duties And Responsibilities

• Own and continuously improve the Board and Committee governance framework in line with applicable laws, regulations, and best practices.
• Develop and maintain the annual Board and Committee calendar, including meeting cadence, key milestones, and expected outputs aligned with committee charters.
• Ensure effective follow-up on Board and Committee decisions, resolutions, and delegated actions.
• Oversee the maintenance of accurate records of Board and Committee members, roles, mandates, and terms.
• Commission, review, and present governance, legal, and regulatory analyses or studies related to matters escalated to the Board or committees.
• Oversee the end-to-end operation of Board and Committee meetings, including agenda planning, documentation, approvals, and logistics.
• Ensure accurate, timely, and high-quality preparation of meeting minutes, resolutions, and action trackers.
• Ensure all delegations, directives, and decisions from the Secretary General and committees are properly documented, communicated, and tracked.
• Owns the end-to-end development of Board materials — including co-creation and drafting of content with stakeholders — and has authority to return submissions that do not meet decision-readiness standards.
• Establish and enforce standards for confidentiality, document control, and information security across all Board-related materials.
• Act as the primary governance liaison for the Secretary General, Board members, Committee Chairs, CEO, and senior leadership.
• Coordinate closely with the Secretary General to schedule meetings, manage priorities, and ensure readiness for all Board and Committee engagements.
• Ensure clear, professional, and timely communication between the Board, committees, and executive management.
• Ensure full readiness of systems, tools, and devices used for Board and Committee meetings (e.g., board portals, secure document platforms, meeting technology).
• Oversee the secure receipt, logging, archiving, and dispatch of confidential correspondence to and from the Board, committees, and CEO.
• Continuously improve secretariat tools, templates, and workflows to increase efficiency and reduce risk.
• Lead, coach, and develop a team of three Secretariat / Governance Officers.
• Set clear objectives, performance standards, and development plans for the team.
• Ensure consistent quality, accountability, and resilience across all secretariat activities.
• Act as an escalation point for complex, sensitive, or high-risk governance matters.

Education And Experience

• Bachelor’s degree in Law, Business Administration, Governance, or a related field.
• 10+ years of experience in board secretariat, corporate governance, legal operations, or executive office roles within Saudi Arabia.

Knowledge, Skills, and Abilities

• Proven experience supporting Boards of Directors or Boards of Trustees and multiple committees.
• Demonstrated leadership experience managing and developing teams.
• Strong exposure to governance frameworks, delegation of authority models, and board best practices
• Exceptional attention to detail and judgment in handling confidential information.
• Strong stakeholder management skills, including interaction with senior executives and board members.
• Excellent written and verbal communication skills.
• High level of organization, prioritization, and follow-through.
• Ability to operate calmly and effectively in high-pressure, time-sensitive environments.
• Fluent in English and Arabic.

Benefits

• Relocation support
• Transportation allowance
• Competitive compensation
• Housing allowance
• VIP medical insurance
• Opportunity to work on a new exciting project with a group of passionate professionals. You will get the freedom to excel and make a real impact
• Diversity disclaimer
• Our mission is to build a diverse organization where our members, regardless of background or identity, have a sense of belonging.
• We genuinely believe that thanks to creating a collaborative environment where different perspectives are valued, we can achieve more.
• Together, we want to reshape the boundaries of what is achievable in the esports domain.