Director Board of Trustees Secretariat
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Key skills for this role
About the Role
Oversee Board governance, manage meetings, ensure compliance, and lead a team while requiring legal knowledge and strong stakeholder management skills.
Key Skills for This Role
Responsibilities
- Own and continuously improve the Board and Committee governance framework in line with applicable laws, regulations, and best practices
- Develop and maintain the annual Board and Committee calendar, including meeting cadence, key milestones, and expected outputs
- Ensure effective follow up on Board and Committee decisions, resolutions, and delegated actions
- Oversee the maintenance of accurate records of Board and Committee members, roles, mandates, and terms
- Commission, review, and present governance, legal, and regulatory analyses or studies related to matters escalated to the Board or committees
- Oversee the end to end operation of Board and Committee meetings, including agenda planning, documentation, approvals, and logistics
- Ensure accurate, timely, and high quality preparation of meeting minutes, resolutions, and action trackers
- Ensure all delegations, directives, and decisions from the Secretary General and committees are properly documented, communicated, and tracked
- Own the end to end development of Board materials including co creation and drafting of content with stakeholders
- Establish and enforce standards for confidentiality, document control, and information security across all Board related materials
- Act as the primary governance liaison for the Secretary General, Board members, Committee Chairs, CEO, and senior leadership
- Coordinate closely with the Secretary General to schedule meetings, manage priorities, and ensure readiness for all Board and Committee engagements
Requirements
- Experience in corporate governance, board secretariat, or similar role
- Knowledge of applicable laws, regulations, and best practices in governance
- Strong organizational and coordination skills
- Ability to lead and develop a team
- Excellent communication and stakeholder management skills
Full Job Posting
Duties and Responsibilities
- Own and continuously improve the Board and Committee governance framework in line with applicable laws, regulations, and best practices.
- Develop and maintain the annual Board and Committee calendar, including meeting cadence, key milestones, and expected outputs aligned with committee charters.
- Ensure effective follow up on Board and Committee decisions, resolutions, and delegated actions.
- Oversee the maintenance of accurate records of Board and Committee members, roles, mandates, and terms.
- Commission, review, and present governance, legal, and regulatory analyses or studies related to matters escalated to the Board or committees.
- Oversee the end to end operation of Board and Committee meetings, including agenda planning, documentation, approvals, and logistics.
- Ensure accurate, timely, and high quality preparation of meeting minutes, resolutions, and action trackers.
- Ensure all delegations, directives, and decisions from the Secretary General and committees are properly documented, communicated, and tracked.
- Owns the end to end development of Board materials including co creation and drafting of content with stakeholders and has authority to return submissions that do not meet decision readiness standards.
- Establish and enforce standards for confidentiality, document control, and information security across all Board related materials.
- Act as the primary governance liaison for the Secretary General, Board members, Committee Chairs, CEO, and senior leadership.
- Coordinate closely with the Secretary General to schedule meetings, manage priorities, and ensure readiness for all Board and Committee engagements.
Additional Duties
- Ensure clear, professional, and timely communication between the Board, committees, and executive management.
- Ensure full readiness of systems, tools, and devices used for Board and Committee meetings (e.g., board portals, secure document platforms, meeting technology).
- Oversee the secure receipt, logging, archiving, and dispatch of confidential correspondence to and from the Board, committees, and CEO.
- Continuously improve secretariat tools, templates, and workflows to increase efficiency and reduce risk.
- Lead, coach, and develop a team of three Secretariat / Governance Officers.
- Set clear objectives, performance standards, and development plans for the team.
- Ensure consistent quality, accountability, and resilience across all secretariat activities.
- Act as an escalation point for complex, sensitive, or high risk governance matters.
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