Coordinator, New Product Development

Summary

Coordinator, NPD

Essential Duties And Responsibilities

Project Coordination & Execution

• Support the day-to-day coordination of new product launches across assigned categories, ensuring timelines and deliverables are tracked accurately
• Maintain and update project timelines in Asana, Huda Beauty s internal project management software, ensuring tasks, milestones, and dependencies remain current
• Follow up with internal teams and external suppliers to collect updates and ensure actions are completed on time
• Assist in coordinating projects through the defined NPD phases (Exploration, Development, Execution) following Huda Beauty s standardized processes
• Support launch feasibility assessments and project planning activities by gathering required information and timelines
• Coordinate internal meetings, prepare agendas, capture meeting minutes, and track action items through completion
• Monitor project progress and proactively flag delays, risks, or missing information to the Line Manager
• Proactively identify challenges or delays within projects and suggest possible solutions or next steps to the Line Manager for guidance and decision-making

Cross-Functional & Supplier Coordination

• Coordinate with cross-functional teams including Product Development, Packaging, Quality, Purchasing, Regulatory, Finance, Design, Marketing, S&OP, Master Data, Logistics, and Regional Markets
• Support communication with suppliers and contract manufacturers to help ensure timelines and deliverables are respected
• Assist in gathering and organizing critical project information including BOMs, specifications, forecasts, production timelines, and shipping updates
• Work closely with Demand Planning and S&OP teams to support forecast tracking and purchase order coordination
• Help ensure project documentation and trackers are maintained accurately and consistently across platforms

Reporting, Documentation & Communication

• Prepare project updates, reports, presentations, and status summaries for internal stakeholders
• Support the preparation of launch review materials and leadership updates
• Track project risks, changes, and action items and ensure proper follow-up and documentation
• Respond to day-to-day project queries from internal and external stakeholders in a timely and professional manner
• Create clear and concise communication materials and emails with guidance from the Line Manager when required

Process Improvement & Operational Support

• Support the team in standardizing processes, templates, trackers, and documentation
• Assist in maintaining SOPs and documenting updated ways of working
• Contribute to process improvement and automation initiatives by identifying inefficiencies and proposing solutions
• Participate in postmortem launch reviews and help capture learnings and improvement opportunities
• Provide operational and administrative support to the broader NPD team as needed