Assistant Director, Position Budget Management – Finance, Budget Office

Position Summary

Position Budgeting And Controls

• Maintain and ensure accuracy of the institution-wide Position Budget, which forms the foundation of the Compensation Budget, the single most significant line-item expenditure for the University
• Monitor all position lines to ensure they are appropriately budgeted, accurately costed, and updated in Workday to reflect approved changes
• Conduct periodic reviews and analyses of position and compensation data to confirm spending remains within approved budgets and control thresholds
• Generate monthly exception and variance reports covering faculty, staff, rResearch, student, and contingent compensation data, apprising senior leaders of issues or risks
• Collaborate with HR, the Office of Academic Appointments, and Fiscal Affairs to validate data and produce accurate reports related to compensation planning and budgeting
• Investigate and resolve discrepancies between position, budget, and payroll data to maintain accuracy and accountability

Compensation Monitoring And Exception Reporting

• Conduct monthly reviews and analyses of compensation spending across all personnel categories to ensure alignment with approved budgets and position controls
• Update monthly and year-end projections for compensation spend, including staff, faculty, research, and student employees, to support accurate forecasting within established parameters
• Generate and maintain dashboards and reports that provide leadership with clear visibility of personnel costs, utilization, and emerging trends
• Coordinate with HR, Office of Academic Appointments, and Fiscal Affairs to stay informed of staffing changes and their financial implications
• Collaborate with HR and Finance leadership to ensure consistency in personnel data, reporting standards, and compliance with institutional budgeting policies

Data Integrity And System Governance

• Ensure the integrity and accuracy of personnel and compensation information across Workday and related financial systems
• Review and validate payroll, position, and costing transactions, confirming that submissions are complete, adequately documented, and compliant with University policies and approved budgets
• Verify supporting documentation for accuracy, funding source, and authorization before final approval
• Maintain a clear audit trail of all reviewed and approved transactions to ensure transparency, accountability, and compliance with internal controls
• Partner with HR, Academic Appointments, and Fiscal Affairs to resolve data inconsistencies or policy exceptions promptly

Collaboration And Continuous Improvement

• Serve as the central coordination point between the Budget Office, HR, Fiscal Affairs, and Office of Academic Appointments for all position-budget and compensation matters
• Promote consistency and compliance in position-tracking practices across all divisions
• Identify and recommend process improvements that enhance efficiency, visibility, and accuracy in personnel budgeting and reporting
• Provide accurate position data and analysis to support annual and mid-year budget cycles, audits, and management reviews
• Support the Budget Office by preparing reports, validating personnel data, and contributing to budget presentations and mid-year updates
• Assist in developing standardized templates, dashboards, and automated solutions that improve reporting efficiency and data consistency
• Perform additional analyses and assignments as requested by the Director of Budgeting, Financial Planning and Analysis

Required Education

• Bachelor’s degree in business management, human resources, economics, finance, accounting, or any related field is required

Preferred Education

• Master’s degree in business management, economics, finance, accounting, or any related field

Required Experience

• 7+ years experience or equivalent combination in workforce planning, financial modelling, long-range forecasting and scenario analysis, HR and personnel compensation and planning
• Experience working with ERP financial systems such as Oracle, Workday, Tableau and other financial management systems and software
• Experience working with business intelligence tools (such as Tableau, OBIEE, Power BI, Business Objects, etc.) in a data warehouse environment
• Experience presenting to senior leadership
• Excellent knowledge of Microsoft Excel
• Excellent knowledge of developing and monitoring against key metrics
• Excellent interpersonal, presentation, and communication skills
• Excellent Knowledge of reporting and business analysis
• Knowledge of organization, training, research and planning skills
• Knowledge of business intelligence practices and tools, including simplified query tools

Preferred Experience

• Professional Financial and/or Accounting certification is desirable

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