Assistant Buyer
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Key skills for this role
Role Overview
The Assistant Buyer supports procurement for hospitality operations.
The role coordinates sourcing, purchasing, supplier communication, purchase orders, inventory monitoring, and timely delivery while maintaining quality and cost standards.
Key Skills for This Role
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Job Purpose
The Assistant Buyer supports procurement for hospitality operations.
The role coordinates sourcing, purchasing, supplier communication, purchase orders, inventory monitoring, and timely delivery while maintaining quality and cost standards.
Key Responsibilities
- Assist with sourcing and purchasing food, beverages, operating supplies, equipment, and other hospitality-related items.
- Prepare and process purchase orders according to company policies.
- Obtain quotations, negotiate prices, and follow up on supplier deliveries.
- Monitor stock levels and coordinate with departments to maintain adequate inventory.
- Maintain procurement records, supplier databases, and purchasing documentation.
- Track orders and resolve delivery discrepancies or supplier issues.
- Compare supplier pricing and recommend cost-effective options.
- Ensure purchased products meet quality standards and specifications.
- Support inventory counts and stock audits.
- Assist with new vendor sourcing and supplier performance evaluation.
- Ensure compliance with procurement procedures and hospitality industry standards.
Qualifications and Experience
- Diploma or bachelor's degree in Supply Chain, Business Administration, Hospitality Management, or a related field.
- Minimum two years of purchasing, procurement, or supply chain experience within the hospitality industry.
- Experience with hotels, restaurants, resorts, clubs, or similar hospitality environments is preferred.
- Knowledge of procurement processes, inventory management, and supplier negotiations.
Skills and Competencies
- Strong organizational and administrative skills.
- Good negotiation and communication abilities.
- Proficiency in Microsoft Office, especially Excel.
- Knowledge of procurement and inventory management systems.
- Strong attention to detail and accuracy.
- Ability to work under pressure and meet deadlines.
- Analytical mindset with problem-solving skills.
- Team-oriented interpersonal skills.
Key Performance Indicators
Timely processing of purchase orders.
Cost savings achieved through sourcing and negotiations.
Supplier delivery performance.
Inventory availability and stock accuracy.
Compliance with procurement policies and procedures.
Supplier relationship management and service quality.
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