Administrator Assistant | alfanar Electric
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Key skills for this role
About the Role
Alfanar Electric is seeking an Administrator Assistant to support business units with daily administration tasks. The role involves sales order management, financial transactions, and reporting.
Key Skills for This Role
Responsibilities
- Register sales orders in the SAP system
- Create Outbound Deliveries and follow up with stores until material delivery
- Issue advance payments and commercial invoice requests for collection purposes
- Track commercial invoices until submission to the customer
- Submit SAP invoices monthly to the Accounts department
- Create opportunities, quotations, and tickets for new tenders
- Arrange reports for the Sales Manager
- Prepare item lists according to project nature and IPO
- Coordinate with Demand Planning, Factory, and Product Marketing Managers for materials master creation
- Arrange stock take off samples, pre qualification files, and project materials
Requirements
- Diploma Degree in Administration
- Fresher 0 2 years of experience
- Proficiency in SAP
- Knowledge of clerical documentation standards
Full Job Posting
Job Purpose
- Support the business units in their daily administration tasks efficiently, in timely manner and quality standards as per the defined policies and procedures to achieve departmental operational plans and developments.
Key Accountability Areas
- Register sales orders in the SAP system.
- Create Outbound Deliveries (OBDs) and follow up with stores until material delivery.
- Follow up with the Sales and Accounts teams for issuing LGs, order releases, OBDs, commercial invoices, payment receipts, and new account openings.
- Issue advance payments and commercial invoice requests for collection purposes.
- Track commercial invoices until submission to the customer.
- Follow up with the Accounts department for allocation of payments after collection.
- Submit SAP invoices monthly to the Accounts department after obtaining signatures from Sales and Customers.
- Create opportunities, quotations, and tickets for new tenders.
- Arrange reports for the Sales Manager, including booking, invoicing, FGCN, overdue payments, and forecasts/backlogs.
- Prepare item lists according to project nature and IPO.
- Coordinate with Demand Planning, Factory, and Product Marketing Managers for materials master creation.
- Arrange stock take off samples, pre qualification files, and project materials, and report to management on a weekly basis.
Academic Qualification and Experience
- Diploma Degree in Administration Institute
- Work Experience Fresher 0 2 years
Technical / Functional Competencies
- Work Order Management
- Ad Hoc Reporting
- Clerical Documentation Standards and Procedures
- Document Management
- Document Preparation
- General Inventory Management
- General Invoice Processing
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