Administrative Officer
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Key skills for this role
About the Role
QC+ is seeking an Administrative Officer to provide administrative and operational support to the Events Team in Doha, Qatar. The role involves scheduling, documentation, travel arrangements, and cross-departmental coordination.
Key Skills for This Role
Responsibilities
- Provide comprehensive administrative support to the Events Team, including scheduling meetings, preparing agendas and materials, and maintaining accurate records
- Assist in coordinating and maintaining the calendar of the Director of Events & Sales
- Assist in organizing business travel arrangements, including itineraries, bookings, and supporting documentation
- Prepare reports, presentations, and internal summaries to support decision making
- Handle cross departmental documentation flow between Event Sales, Event Co ordination, Banqueting, Culinary, Finance, and Procurement teams
- Assist in preparation and processing of administrative and event related documents, including contracts, purchase requests, invoices, and internal forms
- Maintain and update databases for clients, suppliers, venues, and internal records
- Monitor office and administrative supplies, ensuring adequate stock and timely replenishment
Requirements
- Diploma or degree in Business Administration, Hospitality, or related field
- Minimum 2 years of experience in administrative or operations support, preferably in events or hospitality
- Proficiency in Microsoft Office Suite and ERP systems
- Fluent in English; Arabic proficiency is an asset
- Highly organized with strong attention to detail
- Strong communication and interpersonal skills
- Ability to manage multiple tasks and prioritize effectively in a fast paced environment
Full Job Posting
Role Overview
- The Administration Officer provides essential administrative and operational support to the Events Team, ensuring smooth day to day functioning, efficient documentation handling, and coordination across internal departments.
- This role is key to maintaining organized workflows, supporting event logistics, and assisting with reporting and compliance.
Key Responsibilities
- Provide comprehensive administrative support to the Events Team, including scheduling meetings, preparing agendas and materials, and maintaining accurate records and documentation.
- Assist in coordinating and maintaining the calendar of the Director of Events & Sales, including meeting arrangements, prioritization, and follow up tracking.
- Assist in organizing business travel arrangements, including itineraries, bookings, and supporting documentation.
- Prepare reports, presentations, and internal summaries to support decision making and team operations.
- Handle cross departmental documentation flow, ensuring timely and accurate processing between Event Sales, Event Co ordination, Banqueting, Culinary, Finance, and Procurement teams.
- Assist in the preparation and processing of administrative and event related documents, including contracts, purchase requests, invoices, and internal forms.
- Maintain and update databases for clients, suppliers, venues, and internal records to ensure data accuracy and accessibility.
- Support internal communication by organizing documentation and tracking action points across teams.
- Conduct research and sourcing of office use materials and supplies to support operational needs.
- Monitor office and administrative supplies, ensuring adequate stock and timely replenishment.
- Ensure all administrative processes adhere to internal policies and procedures.
- Perform other administrative and clerical duties as assigned by the Director of Events & Sales.
Qualifications
- Diploma or degree in Business Administration, Hospitality, or related field.
- Minimum 2 years of experience in administrative or operations support, preferably in events or hospitality.
- Proficiency in Microsoft Office Suite and ERP systems.
- Fluent in English; Arabic proficiency is an asset.
Key Attributes
- Highly organized with strong attention to detail.
- Eager to learn, demonstrating adaptability and the ability to quickly acquire new skills.
- Strong communication and interpersonal skills, with the ability to engage effectively with diverse stakeholders.
- Proven ability to manage multiple tasks and prioritize effectively in a fast paced environment.
- Collaborative team player with a proactive and service oriented approach.
- Demonstrates professionalism, discretion, and integrity in handling sensitive and confidential information.
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