Administrative Assistant - UAE National Only
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Key skills for this role
About the Role
OceanAir Travels in Dubai is seeking an Administrative Assistant to support the executive office by managing schedules, coordinating meetings, handling correspondence, and performing administrative tasks.
Key Skills for This Role
Responsibilities
- Organize and maintain complex calendars, schedule meetings, appointments, and travel arrangements
- Manage and prioritize incoming emails, phone calls, and other correspondence; draft and proofread emails, reports, and presentations
- Prepare agendas, take meeting minutes, and follow up on action items; arrange meeting logistics
- Maintain and organize digital and physical files, ensuring confidentiality and easy retrieval
- Plan and coordinate domestic and international travel, including flights, accommodations, and itineraries
- Prepare and submit expense reports, ensuring accuracy and compliance with company policies
- Oversee office supplies and equipment, coordinate maintenance and repairs as needed
- Assist with various projects and initiatives as assigned by the executive leadership team
- Act as a point of contact between the executive leadership and internal/external stakeholders
Requirements
- Proven experience as an Administrative Assistant or similar role, preferably supporting senior executives
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Ability to handle sensitive information with discretion and maintain confidentiality
- High school diploma or equivalent required; Bachelor's degree in Business Administration or related field preferred
Full Job Posting
Job Summary
- The Administrative Assistant will play a crucial role in ensuring the smooth operation of the executive office.
- This role involves managing schedules, coordinating meetings, handling correspondence, and performing various administrative tasks to support the executive leadership team.
Key Responsibilities
- Organize and maintain complex calendars, schedule meetings, appointments, and travel arrangements.
- Manage and prioritize incoming emails, phone calls, and other correspondence. Draft and proofread emails, reports, and presentations.
- Prepare agendas, take meeting minutes, and follow up on action items. Arrange meeting logistics and ensure materials are prepared in advance.
- Maintain and organize digital and physical files, ensuring confidentiality and easy retrieval of documents.
- Plan and coordinate domestic and international travel, including flights, accommodations, and itineraries.
- Prepare and submit expense reports, ensuring accuracy and compliance with company policies.
- Oversee office supplies and equipment, and coordinate maintenance and repairs as needed.
- Assist with various projects and initiatives as assigned by the executive leadership team.
- Act as a point of contact between the executive leadership and internal/external stakeholders, ensuring smooth communication and follow up.
Qualifications
- Proven experience as an Administrative Assistant or similar role, preferably supporting senior executives.
- Exceptional organizational and time management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to handle sensitive information with discretion and maintain confidentiality.
- Strong problem solving skills and the ability to work independently.
- High level of attention to detail and accuracy.
- Professional demeanor and strong interpersonal skills.
- A high school diploma or equivalent is required. A Bachelor's degree in Business Administration or a related field is preferred.
Salary
- Pay: AED 6,000.00 AED 8,000.00 per month.
Work Location
- Work Location: In person
- That role requires Office Attendance
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