Administrative Assistant & Personal Assistant to CEO

Position Overview

Key Responsibilitiesexecutive Support

• Manage the CEO's calendar, appointments, meetings, and travel arrangements.
• Screen and prioritize emails, calls, and correspondence.
• Prepare reports, presentations, meeting agendas, and minutes.
• Coordinate with internal departments and external stakeholders on behalf of the CEO.
• Handle confidential information with the highest level of discretion.
• Follow up on pending tasks and ensure timely completion of action items.

Administrative Duties

• Manage office documentation, records, and filing systems.
• Draft professional emails, letters, and business communications.
• Coordinate meetings, events, and business visits.
• Maintain databases, reports, and company records.
• Assist with HR, procurement, and general administrative tasks as required.
• Support operational activities across various business functions.

Personal Assistance

• Assist with personal scheduling and appointments for the CEO when required.
• Coordinate travel bookings, visa applications, accommodation, and transportation.
• Handle personal errands and special assignments professionally and efficiently.

Requirements

• Bachelor's Degree (Mandatory).
• Minimum 4 years of experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role.
• Excellent verbal and written communication skills in English.
• Strong organizational and time-management abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and work under pressure.
• Professional appearance and positive attitude.
• Strong attention to detail and problem-solving skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Experience in the education sector will be an advantage.

Preferred Skills

• Excellent interpersonal and stakeholder management skills.
• Experience coordinating with international clients and partners.
• Strong follow-up and task management capabilities.
• Ability to work independently with minimal supervision.

Compensation & Benefits

• Competitive salary based on experience and qualifications.
• UAE Employment Visa.
• Medical Insurance.
• Career growth opportunities within a rapidly expanding international education organization.
• Pay: AED4,000.00 per month